Job categories Human Resources
Vacancy code VA/2024/B0005/29094
Department/office MP, SSC, IPAS
Duty station Copenhagen, Denmark
Contract type Local ICA Support
Contract level LICA-6
Duration Rostering candidates for ongoing opportunities, but also for retainer engagements or short-term engagements
Application period 18-Oct-2024 to 27-Oct-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of Key Functions:
1. Support to Implementation of HR strategies and procedures
2. Support to recruitment and talent management
3. Support to internal team projects
4. Knowledge building and knowledge sharing
1. Management of a portfolio of clients, ensuring implementation of HR strategies and procedures, focusing on achievement of the following results:
- Full management of a portfolio of clients, including initiation, processing, monitoring, review and follow-up on actions related to the administration and implementation of human resource activities, e.g., recruitment, placement, relocation, performance appraisal, review of submissions to review bodies, etc., ensuring consistency in the application of regulations and procedures
- Ensures full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
- Advice and guidance to personnel with respect to HR administrative procedures, processes and practices
- Focuses on a positive client experience and a business partnering approach
2. Provides support to recruitment and talent management, focusing on achievement of the following results:
- Explores different talent pools to attract suitable candidates, providing active support with sourcing and outreach activities.
- Administrative support and coordination of recruitment processes
- Contributes to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor.
- Provides relevant information contextual to the needs and advice to management and personnel on strategies, HR rules and regulations.
- Provision of advice on HR rules and policies as HR member on selection panels to ensure recruitment integrity.
3. Ensures efficient support to IPAS HR Team and UNOPS personnel, focusing on achievement of the following results:
- Liaison between unit and internal clients to expedite completion of projects, disseminate information, etc
- Research of precedents and analysis of merits of specific requests; presentation of recommendations, taking into account institutionalized exceptions, and submission of recommendations for the approval of departure from established policies, procedures and guidelines
- Support to Human Resources Specialists on management, implementation, monitoring of various HR initiatives.
- Proactive coordination of the flow of work
- Advice to the supervisor on the status of pending requests and work deadlines and provision of proactive customer service to internal clients.
- Set-up and maintenance of databases, requiring the organization and preparation of reports and documents through integration of several data sources, technology and software applications
4. Ensures facilitation of knowledge building and knowledge sharing and contribution to product/process efficiency, focusing on achievement of the following results:
- Contributes to knowledge management projects
- Guidance/training to less experienced personnel
- Contribute to HR knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
- Provides mentoring/assistance to less experienced colleagues in the team and the field.
- Provide suggestions for the enhancements of practice policy developments;
- Support process efficiency initiatives;
- Provide input to the development and maintenance of corporate systems and tools.
Education/Experience/Language requirements
Education: - Secondary Education diploma is required.
- A University Degree preferably in HR, Business Administration, Psychology, Communications or related field would be desirable, and may substitute for some of the required years of experience, but it is not a requirement.
Experience:
- With secondary education, 6 years of progressively responsible HR experience in an international environment is required, out of which a minimum of 1 year of experience in recruitment / talent acquisition.
- Data analytics skills are desirable.
- Experience with the usage of Google Suite / Google Workspace or equivalent is highly desired.
- Experience in the UN system and/or International Organizations is desirable
Language: - Perfect command of both written and spoken English is a strict requirement.
- Knowledge of another UN language (especially French) would be a strong asset.