Human Resources Clerk

Position Purpose

• Under the overall guidance and direct supervision of the Human Resources Analyst/Talent Development Manager , the HR Clerk provides support in delivering high quality, accurate, timely and properly recorded and documented HR services in the Country Office. The HR Clerk promotes a client-oriented approach in the HR unit consistent with UN/UNDP HR rules, regulations, policies, and procedures.
• The HR Clerk works in close collaboration with the Programme, Operations, and project teams in the CO and staff in GSSC to exchange information and ensure consistent service delivery.
• UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Key Duties and Accountabilities

Provide support to the implementation of HR strategies

• Ensure full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
• Compile information for formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs.
• Collect, copy, file data for UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with his/her supervisor.
• Provide HR administrative support for the effective implementation of HR strategies and initiatives.

Implement HR services for CO recruitment and staffing

• Track HR transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through ERP, in close coordination with GSSC as applicable.
• Provide inputs to the CO staffing table and CO rosters.
• Maintain proper filing system for HR records and documents. Extract, input, copy and file data from various sources.
• Prepare routine correspondence, memoranda, and reports in accordance with CO needs and SOPs.
• Provide HR administrative support for the effective implementation of HR services to the UNDP CO and partner agencies, including recruitment.

Support knowledge building and knowledge sharing in the CO

• Participate in the training for the operations/projects staff on HR issues and all relevant matters.
• Make sound contributions to knowledge networks and communities of practice.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
• Supervisory/Managerial Responsibilities: None

Requirements:

Education:

• Secondary education is required
• A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.

Experience, Knowledge, and Skills

• Minimum of 4 years (with high school diploma) or 1 year (with bachelor’s degree) of relevant administrative experience.       
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.

Language Requirements

• Fluency in the UN language of the duty station is required.
• Fluency in the national language of the duty station is required for local staff.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/18492