Human Resources Consultant

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

 

In Sierra Leone, UN Women is recognized as a central stakeholder in advancing global norms and standards for gender equality and the empowerment of women. UN Women’s work in Sierra Leone started through UNIFEM in 2002. UN Women provides unique supports to national gender machineries, cooperating with UN and public, private, community-level non-UN institutions to empower women and advance gender.

Women account for about 51% of the 7.9 million Sierra Leoneans, nearly 29% of members of Parliament and over 30% in Government.

Sierra Leone made key strides in the promulgation of laws and policies relating to Sexual and Gender Based violence, women’s leadership in public life and in peace and security, and their access to land. In line with the principle of Leaving No One Behind, UN Women makes deliberate efforts to develop partnerships which address the needs, demands and interests of women facing multiple and intersecting forms of discrimination, vulnerability and marginalization. The Agency’s portfolio in Sierra Leone includes the following flagship Programme Initiatives across the country:

• Women’s Participation and Leadership in Governance and Politics.
• Ending Violence Against Women.
• Women in Peace, Security and Humanitarian Actions.
• Women’s Economic Empowerment, including through climate smart agriculture and equal opportunity in business.

 

Under the guidance of the Country Office’s HR Focal Person, the Regional HR Business Partner and the HQ HR, the Human Resource (HR) Consultant is responsible for administratively and logistically supporting the development of the Roster and the administration of the recruitment of Interns, the administration of Interns’ time at UN Women Sierra Leone, in line with the expressed needs of various programme and Operations units, and as approved by the Head of Office. The HR Consultant may contribute to other priorities of the Office.

Duties and Responsibilities

1. Administer and implement Internship strategies and policies in UN Women Sierra Leone in full compliance with UN Women rules, regulations, and Interns policies and guidelines.

Be accustomed with and provide general, standard information to the management on Internship strategies, rules and regulations

• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
• Prepare written response to queries concerning Internship related matters.

 

1. Provide Internship administrative and logistical services to UN Women Serra Leone in full compliance with UN Women rules, regulations, and Internship policies and guidelines

• Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination for all issues pertained to Internship;
• Assume overall responsibility for record management;
• Facilitate Intern separation process;
• Create/update entries of vendors, PO and Receipts in Quantum system.

 

1. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and Internship policies and guidelines

• Screen candidates, organize the internship roster database, and facilitate and participate in interview panels as necessary;
• Prepare recruitment recommendations/supporting documentation for review;
• Provide regular Internship status reports;
• Provide advice to local recruitment in programmes/projects when necessary.

 

1. Provide administrative support to Interns’ performance management and learning and development in full compliance with UN Women rules, regulations, and Internship policies and guidelines

• Monitor compliance with the performance appraisal review in the office and Intern learning and development;
• Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Focal Person, Programme/Operations units, and HR Business Partner

 

1. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and Internship policies and guidelines

• Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Update position data in Quantum system, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

1. Facilitate knowledge building and knowledge sharing globally

• Organize training courses, workshops, information sessions, orientations and consultations for Interns;

• Provide a synthesis of lessons learnt and best practices in Internship administration;
• Liaise with HR Focal Person, Regional HR Business Partner and HR HQ,in Internship administration and to disseminate information on a variety of HR matters.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

• Functional Competencies

• Strong knowledge of Youths employment and youths issues in Sierra Leone
• Experience in working with Youths
• Ability to apply HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Good quantitative skills; ability to produce reports;
• IT skills.

Required Skills and Experience

Education and certification

• Completion of secondary education is required.
• Bachelor’s degree in Social sciences, Business or Public Administration is an asset.
• Experience:
• At least 4 years of relevant experience in office administration and/or human resource management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Language Requirements
• Fluency in English

• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).