Human Resources Coordinator

Posted: 23-Mar-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Human Resources
Staff/Administrative

Internal Number: JR25253

Location: Chicago, IL

Job Description:

• Assist HR leadership to proactively streamline the on boarding process for staff, temporary, student hires and visitors.

• Assist managers and employees with time adjustments, benefits and payroll questions.

• Routinely audit internal HR files for accuracy and compliance.

• Assist with visa requests through the Office of International Affairs.

• Assist with yearly mandatory clinical compliance trainings.

• Complete pre-boarding requirements and systems set up for incoming staff hires.

• Authenticate I-9 documentation and maintains employment verification records.

• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Maintains appropriate human resources data and records.

• May help counsel employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate to high level of guidance.

• Provides professional support to a unit’s employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelors degree in a related field.

Experience:

• Human resources experience.

• University or Academic Medical Center experience.

• Workday or similar HRIS system experience.

Preferred Competencies

• Excellent verbal and written communication skills.

• Interpersonal skills.

• Customer service skills.

• Decision-making skills.

• Presentation skills.

• Analytical skills.

• Ability to work long hours when necessary.

• Ability to work independently and as part of a team.

• Ability to maintain confidentiality.

• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.

• Knowledge of Microsoft Office.

• Working knowledge of employment regulations and typical human resources procedures.

• Ability to coordinate the work of others.
   

Application Documents

• Resume/CV (required)

• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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