Human Resources Coordinator Assistant

• Ensures all staff data on Homere is up to date
• Ensures all payroll variables are collected, encoded, salaries processed as per monthly payroll calendar
• Organize the filing for all staff files, social security and income tax documents, contracts for both locally hired staff and service agreements
• Ensures all new hire onboarding documents and files are organized
• Ensures all housing, external services agreements are filed and archived
• Support administrative part of recruitment and hiring, manage filing of documentation
• Manage and follow up on the Admin stock, coordinate with supply department for the needed items, consumption checks and create follow up sheets
• Supervise cleaners and cook daily tasks, leaves and schedule
• Prepare monthly and annual reporting for Social security and ensure follow-ups in the right manner
• Prepare monthly reporting for Income tax and liaise with FinCo Assistant where required
• Work closely and act as a back-up to support the Admin Transit where required
• Support the HR Assistants in the project with labor law, social security related follow-up in Baghdad
• Assist the HRCo with locally hired staff in HR, learning & development matters and administrative tasks
• Support the HRCo in rolling out new/revised regulations, guidelines and policies in the mission
• Support the HRCo in implementing the L&D policies and program
• Support the HRCo in overall digitizing of HR files in the mission
• Assist the HRCo in implementing fit to purpose programs and maintaining safe work environments to ensure conducive atmosphere the resonates with MSF ethos.
• Support the HR department as required

Education:

• Essential Diploma or University Degree. Specialization in organization development, human resources management, organizational psychology or administration related studies, desirable

• Essential, working experience of minimum 2 years in relevant roles as liaison, Human Resources Office or relevant fields

Experience:

• Demonstrated knowledge of HR Administration and management
• Strong communication, interpersonal, and facilitation skills, with the ability to engage effectively with staff and external stakeholders in the labour and social security office
• Proven ability to implement HR policies and guidelines

• Desirable Desirable experience with MSF or other NGOs in Baghdad or other regions in the country

• Desirable: Experience in supervising teams of service staff/minimum 2 people.

Language:

Essential: English & Arabic (spoken & written).

Knowledge:

• Good written and oral skills.
• Strong empathetic ability, as well as a mental fortitude to function in a diverse & multicultural environment

• Desirable experience in policy implementation and roll out
• Desirable experience in payroll management
• Desirable experience in onboarding and induction
• Desirable experience in a multicultural and diverse environment
• Essential, working knowledge of MS-Office, Outlook, and ERP tools
• Good understanding of local labour laws and social security processes
• MSF behavioural commitment and ethos

MSF payroll tool Homere is an asset

If you are confident that you meet the above requirements:

Send your Motivation Letter, CV & reference documents in English to: [email protected]

Only electronic CV’s will be accepted for this position. Please submit the CV’s in PDF and word format only. Any other file types will be discarded

ALWAYS CLEARLY MENTION THE POSITION YOU ARE APPLYING FOR: “HRCo Assistant_Baghdad_Name”