Human Resources Generalist

Apply now Job no:533478
Work type:Officer of Administration
Location:Eugene, OR
Categories:Administrative/Professional, Human Resources

Department: University Housing
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 – $60,000
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

March 21, 2024; Position open until filled

Special Instructions to Applicants

Please complete the online application, including relevant work history, dates of employment, and education. We use that information to determine if applicants meet the minimum qualifications. Please also include three professional references. Candidates will be notified prior to references being contacted.

Department Summary

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to supporting student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, and social and academic programs for the entire student body to develop community leaders, innovators, and change-makers who will enrich the future.

We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates, and graduate more quickly.

Position Summary

The Human Resources Generalist will oversee recruitment and search processes for classified and Officer of Administration positions and promote best practices in interactions that reflect the values of University Housing and are aligned with the institutional commitment to maintaining an environment of inclusive excellence for all members of our community.

This position supports these efforts by providing comprehensive tools and resources as well as consultation, guidance, and support to hiring managers, search chairs, and committees during the full recruitment, selection, and hiring process.

The HR Generalist will manage University Housing’s New Employee orientation process, which includes an introduction to university and departmental policies and procedures and ensures new employees are connected to university technology and software platforms.

In addition, the position assists with employee relations issues, including investigations, research, and compiling payroll data and other information. These duties are carried out in a confidential capacity with the ability to handle confidential material appropriately while maintaining an institutional perspective.

This position collaborates with supervisors and University Housing’s HR Payroll Team to:
• Evaluate and analyze position descriptions
• Manage annual performance reviews to ensure completion and documentation.
• Onboard and offboard employees
• Develop and update standardized position competencies
• Provide employee and supervisor training
• Create resources for employee leaves, onboarding, offboarding, and other areas

This position is supervised by the HR Ops and Payroll Manager and does not directly supervise classified personnel.

Minimum Requirements

• Three years’ experience in human resources.
• Experience with recruitment functions, such as recruitment outreach, position description/vacancy announcement development, candidate evaluation/selection, and hiring/onboarding.

Professional Competencies

• Ability to function cooperatively and productively as a member of a team.
• Ability to provide excellent customer service by building and maintaining effective rapport with colleagues.
• Ability to prioritize work, meet deadlines, and exhibit flexibility and adaptability to changing priorities.
• Effectiveness in project management, including presentation and facilitation skills.
• Excellent written and oral communication skills to address various audiences utilizing various platforms.
• Demonstrated commitment to diversity, equity, and inclusion.
• Excellent critical thinking, consultative, and problem-solving skills.
• Excellent human relations and facilitation skills to effectively handle matters requiring tact, discretion, influence, and diplomacy.
• Ability to create, learn, and follow processes, utilizing good judgment on when and how to deviate from processes, and/or identify and escalate issues.
• Ability to manage multiple projects simultaneously.
• Ability to interpret and explain policies and procedures in a highly regulated and unionized environment.
• Ability to handle sensitive and confidential situations appropriately.
• Ability to maintain knowledge of HR best practices and considerations and gain industry knowledge in fundraising and communications within higher education.
• Understanding of employment law related to equal opportunity, discrimination, and personnel actions.

Preferred Qualifications

• Bachelor’s degree in Human Resources Management or a related field.
• Professional HR certification (CP, SCP, PHR, SPHR).
• Experience working in higher education.
• Experience using HRIS or a Talent Management System.
• Experience with recruitment functions, such as recruitment outreach, position description/vacancy announcement development, candidate evaluation/selection, and hiring/onboarding.
• Experience using productivity software such as Microsoft Office.
• Experience working with a unionized workforce and applying collective bargaining agreement language to personnel actions.
• Experience overseeing payroll operations in a large, complex organization.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .