Purpose of the position:

UNICC is offering a great opportunity to acquire practical experience in and direct exposure to a whole range of HR Operations activities. The Operations team, within the broader HR Section (MSH) is mainly responsible for the recruitment and onboarding of staff, Interns, UNVs, and Individual Consultants across all 5 duty stations. The Operations team provides support to all employees during their whole employment lifecycle.

Main duties and responsibilities:

The intern will work under the overall guidance and direction of the Operations Team Leader working closely with all team members in the Human Resources Operations unit.

The responsibilities will include:

• Provide Support to the HR Operations team in drafting recruitment documents for staff, interns, and individual consultants
• Provide general office support services: draft, edit, proofread, and finalize for signature/approval a variety of correspondence and other communication
• Assist the operations team in performing a variety of administrative duties (teleworking requests, preparing Purchase Requests (PR) and Purchase Orders (PO) for Internships and Individual Consultants
• Review and maintaining up to date all staff personnel folders
• Provide assistance in delivering high quality HR services to clients
• Provide HR Operation Support, as and when required

Competencies:

• Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
• Respecting and promoting individual and cultural differences: Demonstrates the ability to work constructively with people of all backgrounds and orientations. Respects differences and ensures that all can contribute.
• Communicating: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.
• Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.
• Producing results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
• Moving forward in a changing environment: Is open to and proposes new approaches and ideas. Adapts and responds positively to change.
• Setting an example: Acts within UNICC’s professional, ethical and legal boundaries and encourages others to adhere to them. Behaves consistently in accordance with clear personal ethical standards and values.

Requirements – Education:

To qualify for this internship, applicants must be currently enrolled in a university programme (final year of a Bachelor’s/Master’s degree or equivalent) with one of the following specializations: Human Resources Management, Business Administration, Economics, Psychology, Communications, Political science, Linguistics or must have graduated in the last 6 months.

Requirements – Work Experience:

Applicants are not required to have professional work experience to participate in UNICC’s internships programme, but applicants should have the following functional and technical skills:

• Ability to use Microsoft office applications (Word, Excel)
• Good written and oral communications skills with ability to prepare technical documentation
• Excellent interactive and interpersonal skills and the ability to work in a multicultural environment
• Strong integrity and ethics

Language:

• Fluency in English is required (verbal and written)
• Intermediate knowledge of Spanish language is desirable

Closing date for applications:

Applications will be accepted until midnight (Geneva Time) on 31 March 2024.

Selection process:

The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

Interested candidates should apply through the UNICC official webpage until set time frame and should fill in the required form and attach a motivation letter. Applicants will be contacted directly if selected for the interview.

Potential candidates from the Global South are highly encouraged to apply!