Human Resources Officer

Org. Setting and Reporting

This position is located in the Staffing Team (ST), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM) of the United Nations Office at Vienna (UNOV) and the United Nations Office on Drugs and Crime (UNODC) in Vienna, Austria. The incumbent will report to the Deputy Chief of HRMS and Chief of SDOS. For further information on UNOV visit www.unov.org.

Responsibilities

Within delegated authority, the Human Resources Officer will be responsible for the following specific duties: • Participate and contribute to the development of new talent management strategies and processes leveraging innovation, creativity and best practices to build diverse, inclusive, competent, and agile workforce. • Develop, implement and evaluate new diversity and outreach strategies, initiatives, and tools. • Act as Team Leader of the Staffing Team of SDOS and provide advice and guidance to recruiters and programme managers on the application of policies and procedures; review specific staffing needs; manage staff recruitment and onboarding processes, and provide HR advice to UNOV, UNODC in Vienna and in field offices, as well as other Vienna based client offices. • Consult with Division Directors, Branch, Service and Section Chiefs with regard to staffing requirements, advise them on appropriate procedures and ensure implementation of decisions are in line with rules and regulations, policies and procedures. • Monitor, undertake and evaluate recruitment and onboarding related activities of client offices, provide advice on full recruitment process including advertisement of job openings, review of applications, short listing and assessments, selection recommendations and coordination with the office of the Executive Director/Director General. Serve as ex-officio member on assessment panels. • Review HR related draft policy documents/administrative instructions/information circulars and related guidelines. Provide comments and advice on interpretation and application of policies, regulations and rules. Review and provide advice on exceptions to policies, regulations and rules. Ensure adherence to human resources policies, practices and procedures. • Advise and counsel staff at headquarters Vienna and in the field in respect of rights, responsibilities, and difficulties associated with recruitment and staffing and provide advice on human resources. • Coordinate UNOV and UNODC’s efforts for a diverse and inclusive workforce by driving forward and achieving goals and activities in line with the UN Secretariat’s Geographical Diversity Strategy, the UNOV/UNODC Geography Action Plan and the Enabling Environment Guidelines, the UNOV/UNODC Strategy for Gender Equality and Empowerment of Women. Prepare top management guidance material, provide advice to management, and monitor progress. • Drive initiatives to foster gender parity and geographical diversity amongst staff, including but not limited to the creation of various statistical updates about the current staff composition, the initiation, coordination of and participation in external and internal outreach and information activities, dissemination of job opportunities through social media and other channels, as well as collaboration with UNODC Field Representatives and field offices etc. • Coordinate, support and carry out outreach activities for UNOV and UNODC, as necessary. • Identify areas that require HR analytics; provide recommendations to evaluate and enhance HR systems, policies, processes. Participate in the review, evaluation and enhancement of enterprise systems and tools, and new technologies for a diverse, inclusive, multi-talented and mobile workforce. • Participate in task forces and various working groups on recruitment related matters including mobility, system enhancements, outreach, central review bodies, onboarding, identify issues/problems, contribute to formulating strategies, policies and guidelines, and the establishment of new procedures. • Keep abreast of developments in various areas of human resources. • Prepare reports and participate and/or lead special human resources projects. • Prepare proposals and reports for senior management on human resources related matters, progress reports, presentations to the Executives Committee, briefing notes for the Office of the Executive Director/Director General, presentations to governing bodies. Prepare responses to questions from the legislative, advisory and audit bodies, and Member States. • Coordinate and monitor HR monitoring and reporting tools such as the UN System-wide Action Plan (SWAP), the Senior Management Compact, yearly reports of the Executive Director/Director General, submissions to oversight bodies, audits responses; etc. • Plan, organize, manage and supervise the work of the Staffing Team. • Collaborate and liaise with other Teams and Units as needed, including the Planning, Contracting and Reporting Unit (PCRU) for organizational design and job evaluation matters, the Operational and Advisory Support Unit (OASU) for legal consultations, the Talent Development Team (TDT) for joint outreach and learning events, the Department of Operational Support (DOS) for interpretation of rules and regulations etc. • Establish and ensure regular reporting on various HR related issues. Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Support the overall goals of HRMS by carrying out other work-related duties as assigned.

Competencies

• Professionalism: Has knowledge of human resources policies, practices and procedures in the area of staff selection, appointment and entitlements and benefits of the United Nations system. Has ability to understand and analyze complex and sensitive human resources matters and provide high quality responses, recommendations and solutions appropriate for the audience. Has knowledge and understanding of job staffing policies and practices as well as good analytical and evaluative skills. Has ability to understand key performance indicators in human resources management. Is able to identify issues, formulate opinions, make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Has knowledge of United Nations human resources policies, practices and procedures, particularly recruitment related, and the ability to apply them according to rules and regulations. Has good understanding of UN Secretariat systems and tools. Has knowledge and understanding of job staffing policies and practices as well as good analytical and evaluative skills. Is able to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

An advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area, is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible professional experience in human resources management or relevant administrative field, including in areas such as staffing, recruitment, staff administration, is required. Experience in analyzing complex and sensitive human resources matters and providing responses, recommendations and solutions is required. Experience within the United Nations system or similar international organization is desirable. Experience in the field, or exposure to a field-based operation, is desirable. Experience setting up and driving yearly diversity action plans and related initiatives within a United Nations common system organization or similar international organization is desirable. Experience with human resources-related data- and programme-monitoring tools is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This post is funded from extra-budgetary funds. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Vienna is classified as a H and family duty station.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.