Human Resources & Operations graduate intern

Region: Southern Africa

Office: Harare, Zimbabwe

Hours:

Application deadline: January 26, 2024

Hivos is seeking qualified candidates for the position of Human Resources & Operations intern

The position provides administrative and clerical support to implement effective functional Human Resources (HR) processes for Hivos Southern Africa Region. The position is responsible for supporting all HR functional areas including recruitment and selection, employee relations and welfare, employee training and development and general HR administration through the application of clearly defined HR policies, processes, procedures, and service standards.

Duties and responsibilities:

• Providing administrative and clerical support to HR transactions and processes.
• Preparing, type, photocopy, and scan employment-related documentation, such as employment contracts, termination letters, salary adjustments letters, materials for staff learning and development events, etc.
• Providing support to recruitment process: collecting CVs, greeting candidates, setting up tests and interviews and conducting reference checks.
• Following up with HODs and individual staff to ensure timely submission of time sheets and any other pending HR-related reports or information.
• Preparing orientation materials and programs. Compiling documentation and data, performing data entry and data verification on personnel administration transactions (e.g., leave balances, staff attendance, etc.).
• Supporting the maintenance of personnel files, compiling and updating employee records (hard and soft copies).
• Following up to ensure that all departing employees have completed Exit Checklists and Exit Interview forms.
• Contributing to coordinating logistical arrangements for staff events, such as staff retreats, staff learning and development events (workshops, trainings), orientations, welcome/farewell parties.

Knowledge, skills and experience

• BSc/BA degree in, Human Resources/ Psychology or its recognized equivalent.
• A minimum of 1-year relevant work experience in an administrative and/or human resources assistant role with some familiarity of human resources practices.
• Experience with an international non-governmental organization a plus.
• Experience using MS Windows and MS Office packages, in particular Excel, Word and PowerPoint. Hands-on experience with data entry into online databases and forms.
• Excellent organizational skills with great attention to detail.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

What we offer

Hivos offers a challenging position in an international environment.

The Regional office is based in Harare, Zimbabwe. This position will be based in Harare, Zimbabwe. We offer a stimulating work environment in a professional international organization with very dedicated staff, with a stipend included. Benefits to be gained include opportunities for graduate interns to gain industry standard experience, opportunities for graduate interns to develop new skills, opportunities to build professional networks and foundations for graduate interns to build their resumes.

About Hivos

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: Civic Rights in a Digital Age; Gender Equality, Diversity and Inclusion, and Climate Justice.