Main Purpose

Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services.

Role

The Procurement Officer is a contracting authority within delegated limits and negotiation authority. Specifically, he/she is: (i) a specialist in the procurement of a specific range of commodities and services; (ii) an agent promoting the principles of best value for money at all stages of the procurement cycle; and an analyst reviewing existing processes and proposing improvements.

Functions / Key Results Expected

Research and analyse the market, demand, stakeholders, and requirements and propose procurement approach.

Initiate and follow through on routine procurement projects.

Prepare simple procurement plans and issue tenders and drafts contracts for goods, equipment and services.

Provide procedural advice to evaluation committee members through the tender process.

Document results in a procurement plan for approval by management and exercise signatory authority for procurements up to Euro 60,000.

Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked, and identifying performance issues and bringing them to the attention of supervisor.

Keep abreast of best practices within and outside the UN Common System, and make recommendations for continuous process improvements.

Competencies and Expertise

Core Competencies(Competency Framework)

Name	Definition
Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork	Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name	Definition
Commitment to continuous process improvement	Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.
Partnership building	Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders.
Persuasion and influencing	Expresses ideas and suggestions in a clear manner and demonstrates the ability to successfully persuade and influence others.

Required Expertise

Function	Name	Expertise Description
Administrative Support	Data Management	Ability to analyze information, identify critical elements, assess consequences of different courses of action and draw logical conclusions.
Administrative Support	Guidance and Training	Ability of actively share knowledge and information with others and adopt a learning approach towards work through training, mentoring or networking.
Procurement Services	Oracle Procurement	Ability to be open to new ideas, understand the need for change and adapt accordingly. Identify and propose solutions to challenges.
Procurement Services	Procurement	Familiarity using Oracle Procurement/iProc will be an asset.

Qualifications, Experience and Language skills

Bachelor’s Degree – University degree in Business Administration, Public Administration, Commerce, Engineering, Science, Law or other relevant discipline.

Some relevant professional experience in procurement.
Familiarity with international trading practices and a sector related to the Agency’s mandate is an advantage.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $39401 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 21277*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements