ICT Administration / Training Support Technician

CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Overview of position:
CTG is looking for candidates whose experience match the below TOR for our operations in Abyei.

Under the overall managerial & administrative leadership of the Senior Liaisons Officer, the staff performs various functions to include the following:
Assists in the coordination of program / project planning & preparation work for, typically, a medium size & complex component of the departmental program / project initiatives, monitors status of program / project proposals & receipt of relevant documentation for review & approval.
Compiles, summarizes & presents basic information / data on specific programs / project & related topics or issues.
Reviews project documents, especially cost plans / budgets, for completeness & compliance with relevant rules & procedures prior to submission for final approval & signature, identifies inconsistencies, distributes project documents to relevant parties upon approval.
Reviews budget revisions, verifies availability of funds, ensures necessary approval & entry in computerized budget system.
Serves as focal point for administrative coordination of program / project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process & follow up on administrative actions, e.g. recruitment & appointment of personnel, travel arrangements, training / study tours, authorization of payments, disbursement of funds, procurement of equipment & services, etc.
Compiles, summarizes & enters data on project delivery, drafts related status reports, identifying shortfalls in delivery, budget overruns, etc. & brings to the attention of management.
Drafts correspondence on budget related issues & prepares & updates periodic reports, briefing notes, graphic & statistical summaries, accounting spreadsheets, etc.
Provides general office assistance; responds to complex information requests & inquiries; reviews, logs & routes incoming correspondence, sets up & maintains files / records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply & equipment orders, etc.), including preparing & / or processing administrative requests / documents (e.g., travel requests, expense claims, raising payments, vouchers, visa applications, etc.) as well as the recruitment of consultancy services or the contracting of procurement services.
Manages, updates & further develops internal databases, updates website & social media; generates a variety of standard & non standard statistical & other reports from various databases.
Performs other duties as assigned.

Project reporting:
This role reports to the line manager.

Key competencies:
Completion of secondary education required & completion of tertiary administrative qualification desired with at least 5 years of relevant practical work experience.
UN field experience is desirable.
Fluency in oral & written English.
Ability to produce quality output under pressure & adhere to deadlines.
Knowledge of internal policies, processes & procedures generally & those related to program / project administration, implementation & evaluation, technical cooperation, programming & budgeting.
Understanding of the functions & organization of the work unit & of the organizational structure & respective roles of related units.
Ability to work well with figures, undertake basic research & gather information from standard sources.
Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work & in achievements, demonstrates professional competence & mastery of subject matter, is conscientious & efficient in meeting commitments, observing deadlines & achieving results; is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation & full involvement of women & men in all aspects of work.
Conceptual, analytical & evaluative skills & ability to conduct research & analysis, identifying issues, making conclusion & recommendation.
Good written & oral skills, including ability to prepare memorandum & reports.
Literacy on Microsoft Office software & ability to use standard UN computer software such as FSS & UMOJA.
Good interpersonal skills, demonstrated ability to develop & maintain effective work relationships with various offices & counterparts in engineering, in a multi cultural, multi ethnic environment with sensitivity & respect for diversity.

Team management:
This role has no team management resposibility.

Further information:
Qualified female candidates are encouraged to apply for this role.