ICT Project Support – Biometrics

CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Overview of position:
This position is based in Abyei. The ICT Project Support reports to the Chief of Facilities & Environmental Management unit primarily involves in administrative & budgetary function of the unit.

Role objectives:
Within the delegated authority from the Chief of Facilities & Environmental Management unit the ICT Project Support will be responsible for the following duties:

Operations:
Oversee & maintain biometric data systems for the camp management services contractor.
Analyze biometric data trends & system performance to identify gaps & enhance contractor access control policies.
Collect data from commindware work orders & analyze trends to provide valuable insights for workflow improvements.
Analyze Field Report Infrastructure Management (FRIM) data to identify infrastructure related patterns & improvements.
Create data visualizations to monitor water & electricity consumption trends & identify areas of potential resource savings.
Utilize data visualization tools to translate complex information into clear formats for non technical stakeholders.
Offer data driven recommendations to improve work order management, facilitate proactive planning & ensure optimal resource consumption.

Planning:
Assists with the preparation of cost estimates & budget proposals.
Assist with the review in ensuring the efficient & effective use of budgetary resources through robust monitoring of budget utilization to the approved budget.
Assists with the preparation of budget performance reports for the mission, ensuring that correct & accurate data/information is provided.
Supports the office in the preparation of the unit’s work plan & risk assessment.

Administration:
Supports the administration in ensuring compliance with regulations, rules & established policies & procedures.
Advises staff on relevant rules & regulations & coordinates the induction & orientation of new staff members in the section / office.
Draft correspondence & communications.
Processes incoming / outgoing inter office memo.
Reviews & verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods & services received.
Keep records from all engineering projects, progress reports, performance reports & related POs.
Performs other duties as assigned.

Project reporting:
This role reports to the Chief of Facilities & Environmental Management unit.

Key competencies:
High school diploma or equivalent is required.
Supplementary courses or additional training in administration, human resources, finance or other related field is desirable.
A minimum of five years of experience in the field of administrative services, finance, accounting, human resources, audit or in other related fields is required.
Two years of work experience at the international level is desirable.
Experience providing logistics & supply chain support services in a volatile, conflict or post conflict environment is desirable.
Experience working with Enterprise Resource Planning (ERP) systems or similar in the areas of scheduling, inventory control, procurement &/ o r logistics processes is desirable.
For the post advertised, fluency in English is required.
Thorough technical knowledge of different waste management solutions, including on hazardous waste, ability to simplify complex information & communicate such information to less technically trained team members.
Good adaptability skills to find creative solutions depending on contexts.
Shows pride in work & in achievements, demonstrates professional competence & mastery of subject matter, is conscientious & efficient in meeting commitments, observing deadlines & achieving results, is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations, takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work, demonstrates knowledge of strategies & commitment to the goal of gender balance in staffing.
Speaks & writes clearly & effectively, listens to others, correctly interprets messages from others & responds appropriately, asks questions to clarify & exhibits interest in having two way communication, tailors’ language, tone, style & format to match audience, demonstrates openness in sharing information & keeping people informed.
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others’ ideas & expertise, is willing to learn from others.
Places team agenda before personal agenda.
Supports & acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Shares credit for team accomplishments & accepts joint responsibility for team shortcomings.

Team management:
This role has no team management responsibility.

Further information:
Qualified female candidates are encouraged to apply for this role.