ICT Specialist [Retainer] - Tenders Global

ICT Specialist [Retainer]

UNOPS - United Nations Office for Project Services

tendersglobal.net

Job categories IT
Vacancy code VA/2024/B5011/28078
Level ICS-10
Department/office GPO, NYPO, UN Technology Support Services
Duty station Home based
Contract type International ICA
Contract level IICA-2
Duration until 31 December 2024 with a possibility of renewable subject to satisfactory performance and funding availability.
Application period 02-May-2024 to 15-May-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

The functional responsibilities include:

  • Site Cleanup and Governance:

    • Identify and assess inactive or obsolete SharePoint sites.   

    • Collaborate with site owners to determine site relevance and usage.

    • Implement site policies to control site proliferation.

    • Define the lifecycle of sites by specifying closure and deletion timelines.

    • Ensure compliance with organizational guidelines and legal requirements.

  • Site Closure and Deletion:

    • Create and manage site policies for automatic site closure and deletion.

    • Specify rules for when sites should be closed and deleted.

    • Communicate with site owners regarding site closure timelines.

    • Monitor site closure progress and enforce policies.

  • Storage Optimization:

    • Monitor storage usage across SharePoint sites

    • Identify large files, outdated documents, and excessive versions.

    • Educate site owners on best practices for document management.

    • Implement version trimming to avoid unnecessary storage consumption.

  • User Training and Support:

    • Provide guidance to site owners on site management best practices

    • Conduct training sessions on SharePoint governance and cleanup.

    • Assist users in understanding site policies and their impact.

  • Reporting and Analysis:

    • Generate regular reports on site usage, closures, and deletions.

    • Analyze trends and recommend improvements.

    • Collaborate with IT teams to optimize SharePoint performance.

Education/Experience/Language requirements

a. Education 

  • Advanced degree (Master’s degree or equivalent) in Computer Science, Information Systems / Technology, or related field.

  • A first level university degree with an additional two years of relevant experience may be accepted in lieu of an advanced university degree.

b. Required Work Experience 

  • A minimum of five (5) years of experience with SharePoint Online Administration, Migration and/or  Governance

  • Demonstrated recent experience in SharePoint permissions, site structure, and/or metadata

  • Experience with Microsoft 365 Groups and associated site collections

c. Desired Work Experience

  • SharePoint certification (e.g. Microsoft Certified: SharePoint Administrator)

  • Experience with PowerShell scripting for SharePoint management

  • Understanding of document retention policies and compliance

  • Strong communication and collaboration skills

d. Languages

  • Fluency in English (read, write, speak) is required. 

  • Knowledge of another UN language (Spanish, Arabic, Russian, and Chinese) is an asset.

e. Other Requirement: **This is a home based position, the selected candidate is expected to follow EDT working hours (9 a.m. to 5 p.m. EDT Monday through Friday)**

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