JOB DESCRIPTION

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

Within IDB Invest, The Development Effectiveness Division (DVF), is responsible to instill and ensure the development effectiveness of all IDB Invest activities. It establishes and oversees compliance with evaluation standards to guarantee development results from IDB Invest interventions during origination and implementation. Such evaluation standards will ensure relevance, efficiency, effectiveness, as well as financial sustainability. DVF is also responsible for the ex-post evaluation, impact evaluation, and testing of innovative approaches at IDB Invest.

Consultancy objective: The Business Support Contractual will perform day-to-day administrative and business support activities to ensure the provision of services and execution of processes within the division. The contractual will support the coordination of projects undertaken by the division. He/she will work with the Resource Planning and Administration Officers to effectively manage multiple and changing priorities. The Business Support Administrative contractual will report to the Development Effectiveness Division Chief.

What you’ll do

Work in coordination with other members of the Business Support team of the department.
Coordinate general office administration matters, ensure proper planning, prioritization of support activities and resources for the assigned business area.
Monitor the administrative budget of the business area. Generate budget projections and support the Division Chief to prioritize allocation of resources.
Support all Human Resources processes within the division for any Staff and Contractual positions.
Coordinate the hiring process of external consultants and payment processing upon approval of deliverables.
Examine all Travel Authorizations and Statements of Expenses for the team to ensure adherence to business travel procedures and appropriate allocation of resources.
Manage and process travel arrangements for the Division Chief and principal officers.
Monitor and coordinate all other financial transactions such as reimbursements, petty cash, and p-card payments.
Support the annual reporting process and additional transactions related to Technical Cooperation (TCs) assigned to the division.
Conduct research, analyze information. and provide inputs to support projects conducted by members of the division.
Support the process to assign of projects and task related to IDB Invest and BID Lab operations.
Obtain and organize operational information to support projects conducted by members of the division.
Recommend improvements and solutions to existing processes in the Division/Department to ensure efficiency.
Manage a calendar of appointments, following up on correspondence/phone calls and on incoming issues and concerns addressed to the Division Chief, including those of a sensitive or confidential nature.
Assist in the organization of business meetings in which Division Chiefs and Managers are participating.
Maintain office supplies inventory anticipating future needs, placing, and expediting orders for supplies.

What you’ll need

• Education: Associate degree or a Technical Diploma from an accredited University in Business Administration, Accounting, or other fields relevant to the responsibilities of the role.

• Experience: A minimum of 2 years of experience in business support, including managing agendas, travel, events, and administrative processes, is required. Experience in a multinational and multicultural environment is preferred.

• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

Consultant: International consultant Full-Time, 12 months (up to 36 months).
Location: Headquarters (Washington, D.C).

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
Leave: Two (2) days of leave per calendar month. Other leaves as per corresponding regulations may apply.
Health Insurance Allowance: In addition to the professional fees, the consultant will receive a monthly allowance as a subsidy towards the purchase of a health insurance plan for he/she and, when applicable in accordance with the terms provided in the Institution’s regulations, to him/her eligible dependents.
Savings Plan Allowance: Only when applicable in accordance with the terms provided in the Institution’s regulations.
Relocation and repatriation Allowances: Only when applicable in accordance with the terms provided in the Institution’s regulations.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at [email protected].

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements