IHLA Operations Manager

Join Our Team at Georgia Southern!
Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate’s, bachelor’s, master’s and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!
Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America’s Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Location
 

Statesboro Campus – Statesboro, GA

Department Information
 

Institute for Health Logistics & Analytics

Job Summary
 

The IHLA Operations Manager will support the Institute for Health Logistics & Analytics’ mission to enhance health and well-being in communities through the implementation of evidence-based practices and technology integration. This role will support the coordination and monitoring of operational activities for the Institute, especially as it relates to health outreach and research programs.  Additionally, the IHLA Operations Manager will collaborate closely with various community partners, directing logistical and clerical support for special projects at the Institute.   

This position is time limited and 100% sponsored-funded; therefore, continued employment is contingent upon availability of grant or contract funding.

Responsibilities
 

• Ensure that the programs and services offered by the Institute contribute to the Institute’s mission
• Supports Institute operations by maintaining office systems, inventory, and listservs for outreach
• Perform, maintain, and improve Institute’s administrative practices and procedures, in coordination with the Institute’s Business & Finance Coordinator, to ensure compliance with all applicable internal and external policies, procedures, guidelines, and laws
• Provide administrative support including weekly budget reports and processing payment, expense, travel, and reimbursement requests associated with assigned projects
• Assist in planning, implementing and evaluating Institute activities and projects with excellent attention to detail
• Monitor the day-to-day delivery of special projects at the Institute to maintain or improve quality or processes
• Serve as the administrative contact for the Institute, help onboard, coordinate, and monitor student workers and in-field outreach teams
• Coordinate and provide leadership on special projects assigned by the Institute Director

Required Qualifications
 

Educational Requirements

• Bachelor’s Degree from an accredited institution of higher education

Required Experience

• Two (2) or more years of experience in administrative role 
• Two (2) or more years of experience with planning, coordinating, implementing, and communicating a range of programs and projects

Preferred Qualifications
 

Preferred Experience

• Experience working in a healthcare or public health setting Experience working in a university setting 
• Experience leading a team of people focused on outreach and customer service 
• Experience working with financial reports and monitoring financial processes 
• Experience working with community partners in education

Proposed Salary
 

$21.34 – $25.00

This is a non-exempt position paid on a biweekly basis.

Required Documents to Attach
 

• Resume
• Cover Letter
• Two (2) Professional References

Knowledge, Skills, & Abilities
 

ABILITIES

• Consistently exhibit engaging customer service
• Ability to support various constituencies served by the University
• Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
• Ability to effectively and patiently communicate complex information in a logical organized manner 
• Ability to work in a fast-paced environment, prioritize, effectively manage time and follow-through on tasks to ensure satisfactory completion 
• Ability to adopt a systematic approach towards identifying and then solving problems

KNOWLEDGE

• Adhere to University policies and procedures to meet Institutional goals and support University’s mission for student success
• Experience writing, proofreading, editing, and reviewing documents and presentations for public, non-academic audiences

SKILLS

• Effective communication (verbal and written), organizational and human relations skills
• Technical skills with efficiency in adapting to new systems, services, and/or applications with ease, including those related to the use of spreadsheets and database systems

Apply Before Date
 

February 9, 2024
Application review may begin on February 2, 2024.

Contact Information
 

For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at [email protected] .

For technical support, please call the Shared Services Center at (877) 251-2644 or [email protected] .

Conditions of Employment
 

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Legally authorized to work in the United States for the duration of employment without assistance from the University.
Must be able to perform duties and responsibilities with or without reasonable accommodation.
Georgia Southern University is a Tobacco and Smoke-Free Community.
Proof of valid Driver’s License upon hire and throughout employment.
Employment contingent on availability of soft grant/contract funds.

Equal Employment Opportunity
 

Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information
 

• Must be able to perform duties and responsibilities with or without reasonable accommodation
• Work is generally performed in an office environment
• Workweek may occasionally extend beyond 40 hours
• Evening and weekend work may be required
• May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation
• Occasional travel required

Background Check
 

• Standard + Education & DMV