Information Management Analyst

tendersglobal.net

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Disaster Risk Management (DRM) Unit within the UNDP Lebanon Country Office – a coordination structure established in the Prime Minister’s office (PMO) in 2009 with the support of UNDP, has been the focus of recent efforts to strengthen and institutionally anchor Disaster Risk management and Crisis Coordination Capacities in the Government of Lebanon (GoL). Particularly, in the context of the compounded crisis that Lebanon is facing (COVID 19, Beirut Blast, wild fires, etc.), it is important that the DRM unit is able to support the GoL in pursuit of more collaborative and coordinated disaster risk management and crisis response efforts taking into account the increasingly limited resources. With no single entity mandated to coordinate government disaster and crisis actions in a comprehensive way and responses lying within the responsibility of several institutional entities with sometimes overlapping directives relevant to the nature of the crisis, the DRM unit has been the platform that brings various stakeholders together to build Lebanon’s DRM capacities and ensure national ownership, and a whole of Government approach.

The Green and Inclusive Development Programme is one of the main areas of focus in UNDP Lebanon; currently implements numerous projects in Lebanon that range in thematic areas from climate change, biodiversity conservation, institutional support, industrial depollution, decentralized renewable energy projects and solid waste management. The programme also works on the support of host-communities in response to the Syrian refugee crisis and is the Social and Environmental Safeguards focal point for the office; therefore, the team also ensures the integration of environmental best-practices into the overall implementation strategy of UNDP. The project of main focus for the GIS work relates to the irrigation programme funded by KfW that focuses on the upgrading of irrigation canals all over Lebanon. The programme also supports the Government of Lebanon on the solid waste management sector at both policy and implementation levels and also uses a national mapping and database system to geographically analyse data and projects. The programme, also with the support of KfW and the European Union, works extensively on the implementation of renewable energy projects across the country in various sectors including health care, the Lebanese Armed Forces, education and other which requires mapping and data management.

In addition to the spill-over from the Syria war, where Lebanon continues to host the largest refugees per capita population in the world, the situation in the country was further exacerbated by an unprecedented economic and financial crisis, hyper- inflation and a drastic devaluation of the Lebanese currency, the covid-19 pandemic that broke out in early 2020, the Beirut Port Blast of August 2020, and a political stalemate that still stand in the way of financial and economic rescue plans.

The UNDP Crisis Prevention and Crisis Response Programme (CPCR) supports the Government of Lebanon in strengthening Lebanon’s resilience to threats posed by conflicts and disasters. The Programme works in several thematic areas, including policy support on disaster risk management, improving living conditions for Palestinian Refugees in Palestinian Gatherings, supporting the post recovery efforts in the area next to the port of Beirut, and supporting the most urgent needs of the Lebanese host communities, while at the same time bridging its interventions to longer term development to strengthen the humanitarian development nexus.

The information management officer will support the UNDP Country Office programme in managing and analyzing data across its projects and programmes while closely coordinating with national counterparts on related information.

Duties and Responsibilities

Information Management Strategies and Data Analysis

Draft the project information management strategy for respective projects as needed
Ensure strategic linkaes of all strategies with UNDP’s digitalisation strategy to enhance national level adoption and implementation
Identify and work with national and international partners of UNDP on obtaining needed data and information required to produce standardized information products
Support the programme and project teams in analysis of data and information and perform data quality control
Support the projects and programmes in the implementation of digitalisation activities related to national projects by providing technical IM and mapping advice as needed
Any other related tasks as may be required or assigned by the supervisor.
Assist and advice the programme on data management and identification of opportunities toward digitization across the projects while taking into account UNDP’s corporate strategy.
Provide technical assistance on Information Management (IM) LHSP tool and ensure that it is properply functioning.
Enhance the LHSP IM Tool database as required, and ensure that the data analysis is responding to the project requirements as well as the donors.

Data Collection and Mapping

Collect programmatic and geospacial data for UNDP as needed to reach data analysis targets
Generate maps on ArcGIS or similar softwares
Undertake analysis of GIS and geographic data to determine locations, take decision on new areas of intervention and analyse the impact of the works implemented in terms of beneficiaries, resource management and programmatic targets
Organize GIS-related data and establish data management stream across the projects in consultation with proramme and ICT unit of the country office and make linkages to the CO M&E functions and needs
Develop templates and forms to be used by the site teams for data collection that would align with data management needs and GIS requirements to improve data collection and analysis
Data input, filtering and consolidation are also required

Institutional Arrangement

The Information Management Analyst will be working under the overall guidance of the DRM Project Manager, LHSP CTA & WASH Project Manager.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Administration & Operations	Events management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Administration & Operations	Documents and records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Finance	Financial planning and budgeting	Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
Procurement	Contract management	Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Business Management	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Business Direction & Strategy	System Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Required Skills and Experience

Min. Academic Education	Advanced university degree (master’s degree or equivalent) in geographic Information Systems, Information management systems, Computer Engineer, Computer science or related field is required, or A first level University degree (Bachelor’s degree) in the related fields with additional 2 years of relevant experience will be given due consideration in lieu of the advanced university degree.
Min. years of relevant Work experience	Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressive relevant experience in data management and analysis using GIS Software and infographic outputs (such as flash animation and/or any visual activities) is require
Required skills	Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP is required.
Desired skills in addition to the competencies covered in the Competencies section	Experience working with national authorities and decision-makers Experience working with UN agencies Experience working on information management during crisis situations at a national level. Data collection, mapping and visualization, GIS, coding skills/experience Knowledge/experience of Arcmap, powerBi, AIdobe illustrator Strong knowledge/experience of database management and office technology equipment;
Required Language(s) (at working level)	Fluency in English and Arabic
Professional Certificates	ESRI GIS is desired

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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