Hardship Level (not applicable for home-based)

U (unclassified)

Pending

UNOPS LICA4

2024-03-11

March 1, 2024

The Information Management Assistant will report to the Head of the Field Unit, Tacna. The Incumbent will assist in producing, collecting, and disseminating information on UNHCR’s population of concern. She/he will assist in compiling and aggregating information elements required to produce standardized information products, implement data/information collection plans, and produce summary statistics using an Age, Gender, and Diversity (AGD) perspective as required, under the guidance of a more senior IM staff.

The Incumbent will support the registration team in standardizing the implementation of UNHCR’s digital Population Registration and Identity Management Ecosystem (PRIMES) in Peru, especially in Madre Dios, Puno, and Tacna. Her/his responsibilities will include supporting the conduction of periodic training under the guidance of the supervisor, following up on technical errors, and monitoring partners’ usage of proGres and BIMS in the field, under the guidance of a more senior Registration staff.

The Incumbent must be able to work with persons in vulnerable situations, be proficient in oral and written communication in Spanish and English, coordinate amongst different units on cross-cutting subjects and have excellent organizational skills. He/she may also have other responsibilities supporting the Field Unit in other areas.

Person interested in applying for this position should be legally present in the country at the time of application, recruitment, and appointment

Please note that this position is offered under a six-month Local Individual Contractor Agreement (LICA / UNOPS). Extension is subject to operational needs, budget, and performance.

Only short-listed candidates will be notified and might be requested to sit a test. No late applications will be accepted.

Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality.

Standard Job Description

Information Management Assistant

Organizational Setting and Work Relationships
The Information Management Assistant assists in the production, collection and dissemination of information on UNHCR population of concern, including but not limited to Protection and Programme/Field information, based on standards and systems developed at Country Office level. The incumbent compiles data on populations of concern and on programmatic activities of UNHCR partners. S/he also supports the Protection Team in operationalizing protection monitoring systems.
Contacts are mainly with UNHCR colleagues in the same duty station to exchange information and to discuss workplans. External contacts may be with UNHCR partners and – more limitedly – with the Protection Sector partners, in consultation with the Protection Officer and the Assistant Protection Officer.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Assist in compiling and aggregating information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data and assist producing summary statistics.
– Assist in the collection of relevant information data from UNHCR Protection and other partners, in coordination with the relevant Units in the Office.
– Liaise with partners and review relevant data and information produced.
– Assist UNHCR Protection team in developing and implementing data collection plans and instruments (i.e. needs assessment, response monitoring) for baseline and context-specific information needs.
– Support and leverage geographic data for map production and use in geographic information systems (GIS).
– Share UNHCR and Protection Sector data and information with partner agencies.
– Assist in developing and maintaining database management systems.
– Liaise with UNHCR partners and Sector partners.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Information Technology, Demography, Statistics,
Geographic Information Systems, Information Management, Information Systems
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Experience with handling confidential data and demonstrated understanding of different data collection methodologies.

Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position. Experience in web design and software development is an asset. Ability to formulate IM-related technical requirements and Operating Procedures. Knowledge of mapping applications.

Functional Skills
DM-Data collection methodologies
IM-Information Management (related technical requirements & Operating Procedures)
IT-Microsoft Excel
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

English

,

,

Desired Languages

Spanish

,

,

Additional Qualifications

Skills

DM-Data collection methodologies, IM-Information Management (related technical requirements & Operating Procedures), IT-Microsoft Excel

Education

Certifications

Demographics – Other, Geographic Information Systems – Other, HCR Learning Program – UNHCR, Information Management – Other, Information Technology – Other, Statistics – Other

Other information

This position doesn’t require a functional clearance

Home-Based

No