Institutional Affairs Analyst – SECOP

Work for the IMF. Work for the World.

 

The International Monetary Fund (IMF) Secretary’s Department (SEC) is looking to hire an Institutional Affairs Analyst to join its Operational Division (SECOP). Under the general supervision of the Division Chief, Deputy Division Chiefs, the selected candidate will provide the full range of secretarial and administrative support to the division.

Major Duties and Responsibilities include:

(i) Processing, copyediting, and finalizing minutes and other records of Board meetings, as well as meetings of Board committees, regularly reporting to the division chief and deputy division chief on the status of minutes,

(ii) Maintaining a database on minutes of Board meetings.

(iii) Finalizing documents generated by the division, including memoranda to management and senior staff, summings up of Board meetings, and Board decisions.

(iv) Assisting the division chief and deputy division chief in assigning board operations officers and verbatim operations officers for each Board meeting.

(v) Providing transcripts of the Board meetings to staff and OED.

(vi) Supporting the division and the Front Office in other workstreams as needed, including related to institutional events, staff and Board training, and budget procedures.

Minimum Qualifications

Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.

In addition to the above qualifications set forth in the job standards, the candidate must have:

• a minimum of one year of proven secretarial, organizational, and administrative skills,
• proactive and demonstrated ability to anticipate work demands, self-manage multi-step projects and juggle multiple demands and interruptions under pressure while ensuring attention to detail,
• proven initiative in setting work priorities,
• demonstrated proficiency in Word and Excel, as well as willingness and ability to learn other software applications,
• attention to detail in maintaining administrative databases, including entering and tracking data, extracting needed data through queries, and generating reports,
• flexibility with regard to working hours, including overtime (sometimes at short notice),
• good judgment and discretion in handling sensitive and highly confidential matters,
• a cooperative attitude, and an ability to interact effectively with staff at all levels and work effectively in a team environment,
• experience with minutes processes and an understanding or willingness to learn the backend of IT systems and system design would be considered advantages.

It is envisioned that while the position is advertised at the full grade band, it will be filled at the lower level.

 

Only candidates physically residing within the metropolitan Washington D.C. area will be eligible for further consideration.

Department:

SECOP Secretary’s Department Operations

Hiring For:

A04, A05, A06

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.