Integrated Protection Officer (Internal Team)

Job Overview/Summary:

The IP admin officer plays a crucial role in supporting the effective and efficient operation of the three sectors within the integrated protection department. The role involves supporting the admin tasks for the teams in Northeast Syria; this role involves a combination of administrative, communication, and organizational tasks to ensure the smooth functioning of programs within the department.

This position will be reporting directly to the Integrated Protection Coordinator and will work closely with teams within the IP program, as well as coordinating closely with other operations teams (supply chain, finance, HR).

Responsibilities:

• With the support of the IP coordinator and the senior managers, maintaining and updating the item forecasts and procurement plans for the three sectors (WPE, CP, and PRoL).
• Coordinate the procurement of supplies, equipment, and materials for departmental activities.
• Maintain program-related documents, including project plans, reports, and communication materials.
• Coordinate logistics for workshops, events, and training sessions, including venue booking, participant registration, and materials preparation.
• Assist in maintaining grant-related records, financial reports, and compliance documentation.
• Ensure efficient utilization of resources and adherence to budgetary guidelines.
• Assist in recruitment processes, including posting job openings, scheduling interviews, and coordinating onboarding activities.
• Assist in budget tracking and expense management.
• Process invoices, purchase orders, and reimbursement requests
• Work closely with the finance department to ensure accurate financial records.
• Manage office supplies, equipment, and facilities to ensure availability and functionality.
• Assist in scheduling appointments, travel arrangements, and itineraries for staff to handle routine administrative tasks such as data entry, filing, and photocopying.

Minimum Qualifications:

• University degree (Economic, Business administration, Secretary or related field).
• At least 2 years of previous work experience in office management or administration, preferably with a humanitarian organization.
• Ability to organize and manage data; and always adhering to confidentiality and respect for clients at all times is essential.
• Experience in report writing.
• Good interpersonal skills and ability to work as part of a team, as well as independently.
• Flexible and able to work in a dynamic and diverse environment.
• Fluent in written and spoken Arabic is required; very good written and spoken English: Kurdish is a strong asset.
• Previous experience in an emergency or conflict-afflicted setting is required.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
• Demonstrated expertise in child protection, GBV, protection, or other strategic planning
• Strong written and verbal communication skills.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
• Excellent interpersonal skills and demonstrated ability to develop positive relationships with global, local, and remote team members.
• Proficiency in Microsoft Office Suite and familiarity with collaboration tools
• Excellent organizational and multitasking abilities, with keen attention to detail
• Ability to work with multi-cultural and multi-disciplinary teams.
• Ability to manage and work through change in a proactive and positive manner.
• Ability to work both independently and in a dynamic, cross-functional team structure
• Structured thinking, excellence in oral and written communication skills

Language/Travel:

Excellent written and verbal in English and Arabic

Travel: 20-30% to field sites in NES including workshops and meetings.

Key Working Relationships:

Position Reports to: Senior Child Protection Manager

Position directly supervises: N/A

Indirect Reporting (If applicable): PRoL, CP, WPE, and Sr. Managers.
Key Internal Contacts: PRoL, CP, WPE’s, and Sr. Officers, Supply Chain, Finance and Partnership Departments.
Key External Contacts:Service providers, suppliers, and local authorities.

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.