Intergovernmental Affairs Officer, P-3

Position description

Org. Setting and Reporting

This position is located in the General Assembly Affairs Branch (GAAB) of the General Assembly and ECOSOC Affairs Division (GAEAD), Department for General Assembly and Conference Management. GAEAD facilitates the deliberation and decision-making process of intergovernmental and relevant United Nations expert bodies and United Nations conferences by providing substantive and conference management support.

Responsibilities

Under the overall supervision of the Chief of Branch and within delegated authority, the incumbent:

• Assists in the planning and coordination of elections and appointments in the General Assembly and other organs;
• Participates in the provision of secretariat services to the sessions of the General Assembly and its subsidiary organs as well as United Nations conferences, including through preparation and submission of proposals, and handling voting procedure for draft resolutions and decisions;
• Assists in the preparation of the procedural notes for the presiding officer for each meeting and the maintenance of institutional memory on each agenda item;
• Assists in preparation of all pre-session, in-session, and post-session documentation (including agenda, programme of work, list of resolutions, and reports);
• Assists in the preparation of summaries and analytical reports on the proceeding of meetings, and follows up on the implementation of their decisions and recommendations;
• Assists in drafting notes, background papers, talking points and other correspondence for senior UN officials and maintain contacts with delegates and staff in other UN offices and departments, and other international organizations;
• Assists in administrative functions and performs other related duties, as required;
• Provides substantive and analytical support to the Office of the President of the General Assembly;
• Performs other related duties as required.

Competencies

• Professionalism: Possesses knowledge of the work of the intergovernmental process of the United Nations or similar international organization; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

• Advanced university degree (Master’s degree or equivalent degree) in international relations, law, diplomacy or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience, may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years of progressively responsible experience in international relations, law, diplomacy or related area is required. Experience in dealing with procedures, policies and practices of intergovernmental bodies and/or legislative machinery is required. Experience in provision of advice to a presiding officer/Bureau of an intergovernmental body is desirable. Experience in preparation/coordination of parliamentary documentation is desirable.

Languages

• English and French are the working languages of the United Nations. For this post, fluency in English is required. Knowledge of an additional official UN language is desirable.

Application instructions

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