Context:
Under the overall supervision of the Director, Coordinating Office for the Mediterranean and Chief of Mission in Italy and Malta and Representative to the Holy See, and the direct supervision of the Resource Management Specialist (RMS), the incumbent will be responsible for providing administrative support in accordance with the IOM policy and procedures.
General Functions:
- Assist with the preparation of receipts for self-payer project;
- Assist with the follow up for the missing supporting documents in coordination with the unit;
- File and scan vouchers and other administrative documents on a regular basis;
- Collect and prepare accounting documentation when needed;
- Perform other administrative duties as may be assigned.
Required Qualifications and Experience:
Education:
- Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent); or
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
- Have graduated with one of the above university degrees and, if selected, must commence the internship within one year of graduation.
Experience:
- Experience in the administrative field would be considered as an advantage.
- Proven experience in the use of Microsoft Office.
Skills:
- Knowledge of general financial and accounting rules and regulations would be an advantage.
Languages:
Proficiency in Italian and English (oral and written).
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Other:
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Contract extension is subject to funding availability.
No late applications will be accepted.
How to apply
Interested candidates are invited to submit their CVs and motivation letters in English via e-mail at applicationsiomitaly@iom.int.
The reference code CFCV 2024 09 Intern (Administration and Finance)_SURNAME Name must be clearly indicated in the e-mail subject otherwise the application will not be correctly routed.
Candidates who do not possess the above requested, mandatory qualifications will not be taken into consideration.
Only shortlisted candidates will be contacted for an interview, soon after the closing of the Vacancy.
Posting period: From 07.03.2024 to 21.03.2024.