Org. Setting and Reporting
This position is based in New York and is located in the Project Management Office (PMO) Team of the Information Management Systems Service (IMSS) of the United Nations Joint Staff Pension Fund (UNJSPF or the Fund) Pension Administration. The internship is available for three months with the possibility of extension up to six months. The internship is UNPAID and full-time. Interns work five days per week (35 hours). For more information about the Fund, visit https://www.unjspf.org The incumbent reports to the Chief of the PMO, in close coordination with the Project Management Assistant, in charge of the overall Project Management-related activities of the Fund. The PMO Team is responsible for the oversight, governance, reporting and providing support on the strategic portfolio of projects of the Fund.
Responsibilities
Within delegated authority, the PMO Intern will be responsible for the following duties: • Assist the PMO Team with uploading and updating all the newly prioritized projects and initiatives to the MS Project tool • Assist in setting up the Portfolio management tool that aids capacity building, resource management, prioritization of the portfolio of projects within the defined parameters • Assist the Project Managers (PMs) and the PMO Team with project documentation and any other assistance, as needed • Assist the PMO Team with supporting the MS Project and Power BI tool • Assist with project report update and publishing • Help to monitor project progress and assist the project managers with identifying, tracking and mitigating active risks and issues • Assist the Project Manager(s) with project planning and scheduling • Assist the PMO Team build reports and dashboard in Power BI • Assist the PMO Team automate some of the routine tasks using Power Automate • Perform other related duties as assigned Work implies frequent interaction with the following: • Project Management Officer, Project Management Assistant, and the Chief Information Officer (CIO) • Project Managers and Chiefs of Units and Sections throughout UNJSPF Expected results: • Provides effective project management support to the PMO Team in their business as usual tasks as well as specific project related work • Ability to work independently and as part of a team • Establishes impactful work relationship with external vendors and set up new tools based on defined requirements from the team • Effectively follows up with key stakeholders on action points/next steps under minimal supervision • Demonstrates competence in the identification and resolution of issues/problems • Is well-organized and produces comprehensive reports, relevant data, minutes of meeting etc, as needed • Consistently applies appropriate policies, guidelines, and procedures • Effectively and, in a timely manner, liaises and interacts with colleagues, user groups and other concerned parties internally and externally
Competencies
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve Organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: • Applicants to the programme must meet one of the following requirements at the time of their application: (a) Be enrolled in or have completed a graduate school programme (second university degree or equivalent, or higher), or (b) Be enrolled in or have completed the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) • Applicants who have graduated (as defined in (a) or (b) above), if selected, must commence the internship within a one-year period of graduation • Be computer literate in standard software applications
Job – Specific Qualification
Not available.
Work Experience
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required; fluency in French is desirable. Knowledge of another official language of the United Nations is desirable.
Assessment
Potential candidates will be contacted by the Hiring Manager directly for further consideration.
Special Notice
A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction. “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son-or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child. Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a nonimmigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship. A completed online application (Cover Note and Administrative Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: • Degree Programme (What are you currently studying?) • Graduation Date (When will you graduate or when did you graduate from the programme?) • List the IT skills and programmes that you are proficient in. • List your top three areas of interest. • Explain why you are the best candidate for this specific internship.• Explain your interest in the United Nations Internship Programme. In your Administrative Profile, be sure to include all past work experiences, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.