Internal Communications Specialist

Details

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.
Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
The Communication Division develops and disseminates UNEP’s core messages. It delivers them to governments and citizens, stakeholders and partners, including the media, through the full range of digital and traditional channels. The Division advocates for environmental causes, engages the public including young people, and seeks to influence policy and practice on issues from pollution to green finance. It promotes and safeguards UNEP’s identity.
The UNEP Internal Communications Unit works under Digital Strategy Section in Communications Division. The team is dedicated to coordinating internal channels including the UNEP intranet, producing and managing internal events, campaigns, and staff engagement activities, and ensuring that staff and personnel in headquarters, regional and country offices are informed about the organization’s workflows, projects, and programmes.

Task description

Under the direct supervision of the Internal Communication Specialist in the Communication Division of UNEP, the UN Volunteer will undertake the following tasks:
· Support the implementation of UNEP internal communication plans and strategies, targeting over 3,000 personnel in Nairobi and 42 duty stations, including regional and country offices, worldwide.
· Manage live and virtual events, including UNEP monthly Global Townhall chaired by UNEP Executive Director and moderated by the Chief of Staff on Microsoft Teams.
· Provide support to virtual dialogues on UNEP’s three pillars, climate, nature and pollution, and in-person events to celebrate International UN Days, including World Environment Day, International Day of Clean Air, and International Day of Zero Waste.
· Develop promotional banners and run-of-shows for internal events when required.
· Liaise with vendors to procure branded materials for UNEP’s events.
· Manage budget process for internal events.
· Moderate events when required.
· Liaise with UNEP personnel to organize and coordinate webinars, trainings and meetings.
· Develop content for UNEP internal channels, including weekly newsletters, UNEP intranet and iSeek (UN Secretariat Intranet).
· Write stories about UNEP personnel and internal events.
· Update UNEP intranet and iSeek on a regular basis.
· Collect data and monitor internal communication channels and staff engagement activities.
· Provide support to organize and promote the Kipepeo Awards that recognize UNEP personnel for their teamwork, innovation and impactful programmes, projects and/or initiatives.
Furthermore, UN Volunteers are required to:
· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
· Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
· Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
· Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.;
· Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
· Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/Expected Outputs
· Deliver smooth virtual events on Microsoft Teams
· Create good relationships with UNEP stakeholders, including personnel from other divi-sions, regional and country offices, UNEP partners and vendors
· Develop well-crafted messages and articles
· Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
· A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed