International Storekeeper

CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Salary information:
Gross salary + accommodation: USD 2,266.88 per month.
Travel costs (ground): USD 300 per month.
Travel costs (airfare): USD 1,500 per month.

Organisation context & role:
Working in fast paced, high pressure environment.
Implement the overall supply chain management & procurement activities necessary to ensure that all vehicles, assets, spare parts, office supplies, tyres, accessories, materials, fuel & lubricants are purchased; received, distributed, issued, controlled & inventoried for good record keeping & auditing purposes in respective area offices.

Under the direct supervision of Workshop Supervisor & Fleet Manager & in coordination with all fleet staff, the incumbent shall perform the following duties:
Ensure that all goods received are carefully counted & registered, any differences in quantity either positive or negative are recorded on the GRN (Goods Receipt Note) or PoD (Proof of Delivery) & sent back to the originator.
Responsible for quality control for all goods received, any goods received that are either damaged or incorrect should be registered & reported to immediate supervisor.
Ensure that all spare parts & materials requested are duly authorized & accountable to make certain that these are issued for the correct makes & models in accordance with the established section criteria for each vehicle / machinery manufacturer.
Responsible to ensure spare parts & materials returned into stock are properly recorded.
Prepare all requests for spare parts & materials for transfer to other depots & ensure that these are properly packed & sealed.
On a quarterly basis, supervise & oversee the actual physical inventories of spare parts & materials to other locations according to spare parts inventories SOP & submit to Head of Fleet.
Continuously obtain & maintain the latest up to date spare parts catalogues, prices list, cross reference & superseded numbers for all operational assets.
Implement proper stock management & ensure that all minimum & maximum stock levels are maintained prevent “out of stock” situations occurring.
Organize & implement regular internal stock taking & ensure that all stock records are accurate in accordance to auditing practices.
Responsible to ensure that all spare parts & materials are stored in a safe, clean & secure environment using the most efficient layout with maximum space utilization.
Prepare orders for both local & international procurement & track the complete procurement process including, freight, customs clearance & in country processes until goods are finally received.
Ensure that all normative guidelines, systems & procedures established for stock management are strictly adhered to.
Responsible to ensure that all data is entered into the FMS pertaining to the stock control & tyres modules.
Share experiences gained with other staff members & strive towards creating good team building & harmonious atmosphere.
Travel occasionally, as required by the organization.
Perform any other duties as requested by immediate supervisor.

Project reporting:
This role works under the direct supervision of Workshop Supervisor & Fleet Manager & in coordination with all fleet staff.

Key competencies:
Certificate in 12th grade level with Mathematics & English as main subject or a diploma in computer science / statistics or equivalent or certificate in full supply chain management course at a technical college.
Held / holds the position of stores person or a similar job in a company / NGO with at least 2 years of experience gained in the relevant field.
Must be fluent in English.
Good working knowledge of Microsoft Office suite.
Experience gained using a computerized fleet management system with emphasis on the stock control module.

Team management:
This role has no team management responsibility.

Salary information:
Gross salary + accommodation: USD 2,266.88 per month.
Travel costs (ground): USD 300 per month.
Travel costs (airfare): USD 1,500 per month.