Internship – Administrative Assistant

THE ORGANIZATIONAL SETTING:

The Regional Office is primarily responsible for maintaining continuous liaison with the States to which it is accredited and with appropriate international organizations, regional civil aviation bodies, sub-regional bodies and UN Agencies and programmes. In addition, the Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO policies, decisions, Standards and Recommended Practices (SARPs) and air navigation plans. The Regional Office also provides technical guidance and assists States/Territories in their implementation activities. The Intern supports the Administrative Unit in activities related office and general administrations. The intern will report to the Administrative Officer who assign tasks, decide on priorities and also receives instructions from the Secretary to the Head of Office, as required. Under the supervision of the Administrative Officer,

The intern will be expected to:

• Provide administrative support to the Administration Unit with the day-to-day office and general administration as assigned.
• Retrieve and dispatch emails, messages and correspondence to various offices, States/Administrations and Headquarters, including Mission Travel Authorization, Travel Claim Requests and other documents as assigned.
• Assist the Programme Assistants and Administration team to organize and coordinate logistical arrangements for meetings/events held at the Duty Station, including arranging meeting venue, audio/visual equipment requirements, and security screening and registration process for participants.
• Support the Administrative Clerk for the setup of the meeting rooms, arrangements of table flags and name plates and other duties related to conference and meeting services.
• Coordinate with the Administrative Clerk for the collecting of quotations and details from the suppliers for the procurement of goods, as required.
• Assist the Secretary to the Head of Office to collect information for preparation of reports, presentations and other documents as required.
• Provide support in the filing of correspondences and documents for the RO.
• Perform other related duties.

Qualifications/special skills

• Education: Essential: Candidates are required to have completed or be enrolled in a university degree (bachelor or first-level university degree) programme in a field of study related to aviation, business administration, management, language, marketing, computer science, other engineering, or related field. Desirable: Candidates are required to be enrolled in a graduate degree programme (second-level university degree or higher) in a field of study related to aviation, business administration, management, language, marketing, computer science, other engineering, or related field. Applicants pursuing studies in countries where higher education is not divided into undergraduate and graduate stages should have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree. Work Experience: Some experience in office administration is desirable.

Languages

• Essential: Fluent reading, writing and speaking abilities in English. Desirable: A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish). A working knowledge of Thai (local language of the duty station) would be considered an asset.

Source: https://careers.un.org/jobSearchDescription/234239?language=en