INTERNSHIP: Division of Internal Oversight Services (Headquarters)

OVERVIEW

Duty Station: Paris Headquarters

Type of contract : Internship

Duration of contract : 1 to 6 months

Recruitment open to : External Candidates

Application Deadline (Midnight Paris Time) : 30 June 2024

 

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

The Division of Internal Oversight Services (IOS) provides the Director-General with an independent and objective assurance that programmes are delivered efficiently and effectively, that strategic management information is reliable and timely, and that continuous improvements are fostered in methods and procedures to enhance the quality and impact of UNESCO’s operations.
IOS is responsible for planning and delivering internal audits, investigations, and evaluations of the Organization’s activities, including field operations.

OVERVIEW OF THE FUNCTIONS OF THE POSITION
Under the overall guidance and authority of the Director of the Division of Internal Oversight Services, and the supervision of the Heads of Audit/Investigation/Evaluation Offices, the Intern will perform functions that support the development of strategies for safeguarding and protecting the Organization’s interests in pursuit of its goals and objectives.
The Intern will work in close collaboration with the Audit/Investigation/Evaluation team. S/He will embrace a client-oriented approach with a high level of integrity and model UNESCO values and ideals. The intern will ensure that s/he adheres to the endeavours of the Division to promote accountability and professionalism and to foster a culture of learning and improvement.
Activities will vary depending on the requirements of the assignment. Specific Terms of Reference and learning objectives will form part of the Agreement.
In particular the incumbent may perform the following duties as per the specific requirements/needs of each team.

TASKS

Audit 

• Work closely with the Audit team and assist in conducting the audit of selected operations of Headquarters, Field Offices and Information Technology Systems.
• Assist in gathering audit evidence to formulate the audit plan/research plan.
• Assist the team in the examination of records, documents, or assets.
• Assist in analyzing financial and other data.
• Contribute to document audit findings and drafting parts of the Audit reports.
• Contribute to the development of internal methodology, tools, and techniques to ensure excellence in the conduct of Audits.
• Assist in following up on management responses and implementation of audit recommendations and in facilitating effective and timely planning, monitoring, and reporting.
• Perform any other tasks as assigned by the Director or the Head of Internal Audit.

Investigation

• Assist with the development of relevant policies and operational procedures pertaining to administrative investigations.
• Assist with the development of core systems supporting the investigation function.
• Support investigation function in assessing allegations of misconduct and irregularities (e.g., fraud, corruption, mismanagement, harassment).
• Assist in reviewing cases reported to IOS.
• Assist in drafting documents and communications with respect to cases under investigation, including investigation plans, witness statements, investigation reports, closure reports and other documents.
• Assist in conducting interviews with subjects, complainants or witnesses.
• Assist in identifying, collating and analyzing potential evidence, including carrying out open-source research and forensic reviews.
• Assist with the editing and review of investigation reports and others documents to ensure that citations to evidence are accurate and complete.
• Perform any other tasks as assigned by the Director or the Head of Investigations.

Evaluation

• Support the Evaluation function in assessing the relevance, impact, effectiveness, efficiency, sustainability, coherence and performance of UNESCO programmes and projects.
• Assist the Office in carrying out corporate evaluations of UNESCO’s programmes and thematic areas, particularly with data collection and analysis and the presentation of evaluation findings in various formats (reports, briefs, presentations etc.).
• Support decentralized evaluations managed by other UNESCO entities by providing technical backstopping on ongoing evaluations and liaising with Evaluation Focal Points to ensure compliance with UNESCO’s Evaluation Policy.
• Support the dissemination of evaluation findings and recommendations by developing graphically designed reports and smart knowledge products and other communication pieces.
• Perform any other tasks as assigned by the Director or the Head of Evaluation.
  

LEARNING OBJECTIVES

It is expected that the assignment will provide the intern with the opportunity to develop skills in some of the following areas, depending on the needs of the team during the time of the internship: 

• Learn about UNESCO’s structure and mandate.
• Understand the Oversight functions of an international organization.
• Opportunity to experience first-hand the day-to-day working environment of the Organization and work directly with inspiring career professionals.
• Acquiring and strengthening skills in research, writing and communication.
• Developing knowledge of quantitative and qualitative data collection and analysis methods while carrying out research.
• Developing soft skills such as stakeholder management, problem-solving skills, interpersonal skills and work ethics.
• Understand the policy development process.
• Learn to work in a multicultural environment and adapt to different working cultures of Member States.

The intern will also gain an understanding of the overall work of UNESCO and be given an opportunity to develop soft skills of the UNESCO Competency Framework, in particular teamwork, flexibility, communication and client-focus.
 

COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)
–
For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

Age:

You must be at least 20 years old to apply.

Academic qualifications:

At the time of your application to the internship programme:

You are currently enrolled in a graduate programme (Master’s degree, PhD, or equivalent, second university degree or higher).
You have recently graduated with a Master’s degree or PhD (or second degree as defined above), 12 months prior to the start of the internship.
 

Please note that candidates who have completed their full-time bachelor’s degree but are not enrolled in a graduate programme are not eligible to apply.

Applicants in secretarial/assistant or technical/professional assignments must be enrolled in a secretarial school or in a specialized technical/professional institution, and must have reached the last year of their studies, or have recently graduated (within the last 12 months) from their school or institution.  

Languages:

You should have an excellent command, both written and spoken, of English or French. A working knowledge of the other language (English or French) is an asset, and may be required for internships in secretarial and assistantship assignments at the Headquarters.

Computer skills: You must have an excellent knowledge of computer systems and office-related software.

Team player:

You should be able to work well in a team and adapt to an international working environment.

Communication skills:

You should possess strong interpersonal and communication skills.

BENEFITS AND ENTITLEMENTS

UNESCO does not remunerate interns. There is no compensation, financial or otherwise for internship assignments. 

Interns are entitled to 2.5 days of leave per month during their internship.

SELECTION AND RECRUITMENT PROCESS

The UNESCO Internships Programme is open in January and July each year. Candidates shall apply to the vacancy that matches their personal expertise and domain. Candidates who successfully applied to the vacancy will stay in the intern talent pool and will be further assessed and selected by relevant hiring managers.  The candidature will be valid for 6 months. Candidates who have been selected will be contacted directly by the relevant hiring manager. Those who were not selected for an internship in the current cycle will need to reapply to the internship programme when the new internship vacancies are released.

KEEP IN MIND

• Have your motivation letter and résumé ready before filling out the application form. You only have one hour to finish the process.
• Make sure your contact details will be valid in next 6 months.
• You can only use either English or French in applying.
• Please provide an unofficial French or English translation of your documents if they are not in these languages.
• UNESCO does not remunerate interns. There is no compensation, financial or otherwise for internship assignments.
• Even if you are eligible, there is no guarantee of placement. We receive more applications from qualified candidates than we can place.
• Your application will be further accessed by UNESCO managers around the world and will stay in our internship portal for a period of six months.
• We do not respond to each and every candidate. If selected, you will be directly contacted by the manager. If you do not receive any update within six months, it means that your application has not been successful.