Internship Grant Management Unit

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Description

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Based in Rome, Italy at the Alliance Headquarters, and under the direct supervision of the Associate Team Leader, Office for Program Delivery (OPD), the Intern will play a pivotal role in the Grant Management Unit (GMU), serving as an integral part of the team and will support the administration and management of grants portfolios.

Responsibilities:

Grants Administration:

• Assist and support the Associate Coordinator for Asia in the management and monitoring of grant projects to ensure compliance with donor agreements and internal policies.
• Support the signature process.
• Set up of new grants in internal systems and communicate relevant compliance requirements to stakeholders.
• Maintain awareness of reporting deadlines and requirements, communicating them effectively to internal teams.
• Collaborate with various departments within the organization to ensure timely execution of contracts.
• Assist with tracking information with donors regarding grant-related matters, including report submissions and project modifications.
• Provide support to scientists in grant management and monitoring activities, ensuring adherence to compliance requirements.
• Provide support to the Rome-based team for Cross-cutting necessities.
• Manage the hard copy-filing system and the digital filing.

Sub-grants Administration:

• Support with capacity assessments and due diligence reviews of potential partner organizations.
• Support with the clearance process and digital filing.
• Set up of sub-grants in the system.
• Track and collect cleared reports for digital filing.
• Process closure of Sub-grants in the system.

Requirements:

• Ongoing or recently completed studies in international development, international relations, economics, business administration or related fields of studies.
• Basic understanding of project management principles.
• Working knowledge of Microsoft Office Suite packages (Word, Excel, PowerPoint).
• Working proficiency in English, both written and spoken.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to build and maintain collaborative relationships with internal and external stakeholders.
• Good interpersonal, communications and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
• Experience with information management systems is desirable.

Source: https://bioversityinternational.zohorecruit.eu/recruit/PortalDetail.na?iframe=true&digest=qI3O8xGxSt3KVRTj0liQz1hub7mNqsj@bQ6GxjA9t40-&jobid=11911000009648168&widgetid=11911000000011497&embedsource=CareerSite

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