Intersectional Field Procurement Advisor

Location: Any MSF office, with regular trips to Europe and field visits / short assignments to countries with MSF operations*

Reporting to: Head of Global Field Procurement

Contract: Fixed term at 100%

Duration: Permanent contract

Deadline to apply: until identification of the good candidate

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

POSITION BACKGROUND

Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.

Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF’s social mission.

PLACE IN THE ORGANISATION

As part of the Global Procurement Unit, the Intersectional field procurement advisor will:

• Report hierarchically to the Head of Global Field Procurement.
• Work closely with key stakeholders in the OCs (Field Procurement, Supply and Log referents and cell members) and other GPU team members.
• Interact with other stakeholders within the MSF movement (ILD, IO Supply Chain, IO Compensation&Benefits platform, etc).

OBJECTIVES OF THE POSITION

The overall objective of this position is to support the strengthening of procurement activities in the field and foster the use of procurement best-practices to increase efficiency, quality and accountability on procured goods and services, while reducing risks.

Specific Objectives:

• Provide OCs with strategic, technical, and hands-on procurement support.
• Act as functional manager for field Intersectional Procurement Managers (IPMs).
• Contribute to the strengthening of processes and tools to support procurement activities at field level.
• Participate in the development and the strengthening of the field procurement community.

MAIN RESPONSIBILITIES

1. Provide OCs with strategic, technical, and hands-on procurement support.

• Develop awareness on procurement in the OCs through stakeholders involved in field procurement.
• Actively participate in intersectional field procurement mutualization discussions and ensure a proper set up of its governance at mission level.
• Provide technical and strategic support to the missions through the IPMs or the supply teams of the OCs.
• In coordination with OCs procurement advisors and regional coordinators, provide hands-on operational procurement support upon request: needs assessment, market assessment, sourcing, negotiation, supplier performance monitoring …)

2. Act as functional manager for field Intersectional Procurement Managers.

• Provide the technical and practical expertise during the recruitment and selection process of IPMs.
• Prepare the arrival of new IPMs by ensuring the briefing of different stakeholders at cell and mission level.
• Coordinate the onboarding of IPMs: briefings, induction and on the job training.
• Support the IPM in developing and executing their roadmap of activities by giving guidance and by helping remove roadblocks whenever needed.

3. Contribute to the strengthening of processes and tools to support procurement activities at field level.

• Identify gaps on current processes, tools and guidelines and liaise with the global procurement process and tools team about the specific needs for the field.
• Accompany the IPMs on the use of global process and tools and, if needed, propose the necessary adaptations to the global procurement process and tools team.
• Foster the utilization of Supplier Portal and e-Sourcing tool in the field in coordination with the global procurement process and tools team.

4. Participate in the development and the strengthening of the field procurement community.

• Liaise between the IPMs and the resources available in the GPU (category experts, tools &process team, learning and development, sustainable procurement, legal advisor, etc.)
• Give regular updates to the procurement community on the advancement of the procurement roadmap in missions supported by the GPU.
• Encourage peer learning and exchange of best practices and experiences among IPMs and other working groups.

Requirements:

Education:

• Bachelor’s degree in business and/or supply chain with ideally a specialization in procurement or project management or a combination of relevant education and professional experience.

Experience:

• At least 6 years of experience in procurement direct or indirect spend including data analysis, sourcing, complex negotiation and contracting or a position in a different domain entailing the same components.
• Field experience in procurement /supply chain functions with MSF or another NGOs is a must.
• Experience in people management is a must.
• Experience in project management is an added value.
• Proven track record of change management.

Knowledge and Skills:

• Proven ability to work with Office and ERP, a good command of excel is a must.
• Analytical mindset, organizational skills and autonomy are a must.
• Excellent communication skills, assertiveness and negotiation skills.
• Ability to work in a cross-cultural and cross-functional environment.
• Drive for change, improvement and innovation.
• Commitment to MSF values is compulsory.

Languages:

• Fluently spoken and written English.
• French is strong asset.

Only shortlisted candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.