Intersectional Procurement Manager

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Description

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• The Intersectional Procurement Manager (IPM) is part of the MSF Strategic Procurement Program (MSPP) team of MSF International. As such, the IPM is guided on his work by MSPP processes and tools and supported by MSPP advisors.
• The IPM collaborates closely with the persons responsible of coordinating the procurement /contracting of goods and services for each OC
• The IPM is accountable to the local Steering Committee, he reports functionally to MSPP Intersectional Procurement Advisor and his line manager is OCB Head of Mission for Haiti.

• Understand the Haitian market and its connections with neighboring markets (Dominican Republic, United States, LATAM) and define how to approach it in the current context (security situation, port situation, product scarcity, black market, etc.).
• Based on the needs of the three regular missions in Haiti, define a local-regional-international procurement strategy using the following indicators: critical items and families (e.g., fuel, oxygen, freight forwarders, transportation companies, water and sanitation consumables, etc.) and services (e.g., service providers) corresponding to 80% of financial volumes and/or priorities identified by the OCs. This includes an spent analysis, a needs analysis (volume, frequency, schedule), a market analysis and its risks, and the development of contracts and supplier relationships.
• Establish a procurement support group that can assist the mission among existing MSF entities (e.g., support from USI Americas, Latam, MSF Camino, regional pharmacists, HQ/ESCs references, etc.) and define its scope of intervention (terms of reference, communication lines, meeting frequencies, etc.).
• Collaborate with respective technical referents (at mission and HQ level) to validate the technical quality of regular/alternative articles and their sources of supply.
• Analyze neighboring markets and MSF logistics bases that can be used as a second line or in emergencies – Dominican Republic, United States, Mexico, Brazil, etc. – and identify reliable suppliers by article family and appropriate purchasing and transport conditions (quality, availability and delivery time, preferential prices, payment conditions, delivery conditions, required import documentation, etc.). Priority categories to be defined (e.g., NFI items, hygiene kits, shelters, etc.).
• Map local suppliers, types (importers, negotiating importers, etc.) and their links with foreign suppliers.
• Recommend the long-term setup to capitalize on and deepen the acquired knowledge and ensure the continuity of the benefits of this new type of procurement.

• A global procurement strategy for the regular mission with an implementation schedule for at least three categories during the first year.
• A mapping of local, regional, and international opportunities by zone and supplier for each article/family of articles in the procurement strategy.
• A procurement support group for the mission, including the establishment of communication lines with the mission.
• Appropriation of the dynamics of the local Haitian market, identification of key players, and understanding of it connections with external markets.
• Identification of various The different stakeholders in the procurement strategy (suppliers/service providers, brokers, transporters, etc.) are identified and the collaboration conditions known.
• A long-term plan is proposed and validated by the SteerCo.
• Establishment of a virtual Eprep.

• University degree in business administration, supply chain management, procurement or similar.

• Minimum 4 years of experience in operational procurement activities including data analysis, sourcing, strategy, risk management, sourcing, complex negotiation, contracting and multi-stakeholders’ management. At least one part of this experience should be at international level (outside home country).
• Experience in market intelligence and a solid understanding of the region are significant assets.
• Previous experience in handling and coordinating large tenders (>500K €) is an asset.
• Field missions in procurement /supply chain functions with MSF or another NGOs is a strong asset.
• Experience in project management is an asset.

• A strong knowledge in supply chain processes and financial budgeting are required.
• Ability to work transversally, in a multi-cultural environment and in remote mode is required.
• Analytical mindset, organizational skills and autonomy are a must.
• Result-orientation and customer service orientation are necessary.
• Proven diplomacy, ability to develop a professional network.
• Strong communication skills and listening skills to understand stakeholders requirements.
• Ability to motivate and mobilize different counterparts.
• Proven ability to work with Office and ERP, in particular a good command of excel is a must.

• Fluent spoken and written French.
• English, minimum level B2, is mandatory.
• Spanish is a strong asset.

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