Inventory Assistant

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Description

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• Assist with data reconciliation of the physical verification exercise between various databases, ERP (VISION), and tracking files like Microsoft Excel spreadsheets.
• Liaise with clients and staff members to physically verify property away from offices using online measures such as dated photographs, filling of online forms, and video correspondence.
• Upload physical verification data in ERP (VISION) and other legacy systems and databases to monitor progress.
• Maintain accurate electronic and manual records of physical verification documentation for audit purposes, management, and clients.
• Perform an impairment review exercise for all assets based on the physical verification outcome. 
• Monitor movement of property out of the UN premises based on authorized gate passes; Receive and verify gate pass requests through the portal.
• Update equipment movement details in the ERP (VISION) upon receipt of hand-over vouchers for the movement of equipment between staff members and to different locations.
• Perform ad hoc queries on the ERP(VISION) using BI (Business Intelligence) periodically and generate management reports or statistics as needed.
• Assist in preparing periodic performance reports in line with the Global Asset Management Policy requirements, review, and ensure the accuracy of data.

• University degree in social sciences, business management, administration, finance, or any other relevant field of discipline.
• Three years of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, supply, or any other relevant function.
• Knowledge of UN procedures and processes
• Developing country work experience and/or familiarity with emergency is considered an asset. 
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset

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