JOB DESCRIPTION

Project Context and Scope

Supervision of construction works related to the Specific Action “Greek Reception Capacity Enhancement (GreCE)” co-funded by the European Union.

Organizational Department / Unit to which the Consultant is contributing

Within the framework of the implementation of the Specific Action “Greek Reception Capacity Enhancement (GReCE )” co-funded by the European Union.

Under the overall supervision of the Chief of Mission (COM) and direct supervision of the Program Coordination Assistant and Project Team, the successful candidate will be positioned on-site, tasked to supervise construction works.

Tasks to be performed under this contract

Daily monitor the contractors’ on-site activities during the project’s implementation within the designated area of responsibility and inform accordingly the Project Team
Closely track the implementation timeline of works, vendors’ manpower schedules, works’ logbook, and the inspection and approval processes for construction materials pertinent to the project.
Provide technical advice or instructions to the contractors in accordance with the project specifications, technical documentation and guidelines issued by the Project   Team.
Compile and submit weekly progress reports as well as ad-hoc reports when required. Maintain photographic evidence of the works and collect and organize data on implementation progress for submission to donor.
Promptly and efficiently report to the Project Team any urgent issues, challenges, or deviations identified during project implementation, including proposing corrective measures where necessary.
Prepare and submit monthly   timesheets documenting work attendance.
Under the supervision of the Project Team review and verify the completeness of the handover package submitted by the constructor, which shall include, but not be limited to, studies, material certifications, site logbooks, as-built drawings, bills, certifications of good performance, certification of static stability, and other “As Built” documentation. Coordinate the handover procedure and ensure the submission of all required documentation to IOM.
Confirm the satisfactory completion of works and prepare a provisional works acceptance report for review and endorsement by the Project  Team and the Project Manager.
Additional Duties: Undertake any other relevant tasks as may be assigned by the Project Team in support of the project’s objectives.

The consultant hired will be compensated with an installment payment basis on the following (payment schedule):

1. First Deliverable – Progress report (35% completion):

Upon submission of a report confirming that 35% of the construction works have been completed, the Consultant shall receive 35% of the total allocated funds.

2. Second Deliverable – Progress report (70% completion):

Upon submission of a report confirming that 70% of the construction works have been completed, the Consultant shall receive an additional 35% of the allocated funds.

3. Third Deliverable – Final report and handover inspection:

Upon completion of the construction works, submission of the final report, and successful handover inspection, the Consultant shall receive the remaining 30% of the allocated funds.

All deliverables will be verified and approved by the project team.

The percentage of work completion shall be determined by calculating the total value of all completed Bill of Quantities (BOQ) items as of a specific date, divided by the total value of all BOQ items included in the construction contract.

Performance indicators for the evaluation of results

On-time and quality delivery of all weekly reports.
Keeping a photographic archive of works daily.
Provision of the admeasurements and bills, validated by the consultant as per the payment schedule of the project.
Provision of   handover package (study, quality files and material certification, as-built drawings, bills, certifications of good performance, certification of static stability, etc.) to IOM.
Effective supervision of the construction works and continuous communication with the vendor and IOM staff to ensure timely delivery of the project as planned.
Education

University Degree in Engineering.
Experience

Proven experience of at least 4 years in on-site construction works supervision as a Civil Engineer/Electrical/Mechanical Engineer/Architect, especially in residential type constructions. Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
Skills

Familiarity with Greek legislation in the field of construction and worksite safety relevant to the designated area of responsibility. Demonstrated ability to work well under pressure and meet deadlines;
Membership of the Technical Chamber of Greece (TEE-TCG).
Languages

Fluency in Greek (written and oral) and English (written and oral) is required.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Travel required

No – Will be station on-site
Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements