JOB DESCRIPTION

Job Summary

Under the direct supervision of the Chief of Mission (CoM) and in close coordination with the Programme Coordinator, IBG Regional Thematic Specialist in IOM’s Regional Office in Bangkok and HQ, the successful candidate will be responsible for the establishment, management, implementation and coordination of the IBG programme in Malaysia. S/he will be expected to closely coordinate the programme with other programme officers/managers, as well as with the Project Support Officer (PSO), and the Communications Officer.

The successful candidate is expected to carry out the duties in accordance with the strictest ethical standards and with due respect for gender and socio-cultural sensitivities.

Key Responsibilities

Responsibilities and Accountabilities

1. Plan and Implement IBG activities under IOM Malaysia’s IBG portfolio, including providing support in hiring relevant staff.

2. Provide substantive guidance, advice and support to the Country Office and in particular relevant national and international staff to build their capacity in the area of Integrated Border Management, as well as to project partners and government counterpart offices on strengthening key aspects of migration governance, particularly through effective, integrated border management strategies and initiatives to engage law enforcement authorities on international legal standards, referral mechanisms, countering irregular migration and protection of vulnerable migrants.

3. Prepare and deliver strategic initiatives on rights-based border governance, in close coordination with the National Programme Officer, national border management agencies based on measures of prevention, methods of identification, support, and assistance through referral mechanisms to trafficked and smuggled migrants, following IOM’s policy and guidelines, as well as international standards and best practices

4. Coordinate the development, adaptation, and consolidation of relevant programmatic components i.e. training needs assessment, training materials development/contextualization, development of standard operating procedures, identification of IBG related primary and secondary inspection tools and equipment as required.

7. Ensure there is systematic Monitoring and Evaluation (M&E) to follow up on project activities and financial management of the IBG portfolio. including reporting in accordance with donor requirements.

8. Coordinate closely with relevant units in the CO including the Migrant Protection, Labour Migration and Programme Support units to achieve an integrated and holistic approach to protection of vulnerable migrants.

9. Establish and maintain effective working relationships with project partners and donors to coordinate and expedite project implementation, develop new projects, maximize project performance levels, and resolve constraints to implementation. Provide technical advice on the expansion of the IBG and CT portfolio’s and support the development of new projects and fundraising initiatives.

10. In coordination with the Protection [Assisted Voluntary Returns and Reintegration (AVRR)] team, build IOM’s relationships with the host government on readmission and returns.

11. Extend the technical support and cooperation with related ministries/departments mandated with border management. Extend technical support on CT responsibilities, in close coordination with the Protection unit.

12. Keep abreast of and provide ongoing advice and up-to date information on national, regional, and global trends in IBG related issues and prepare expert input to reports, briefing notes and other information and research materials.

13. Expand the mission’s portfolio on legal identity solutions and regularization.

14. Perform such other duties as may be assigned.

Required Qualifications

Required Qualifications and Experience

EDUCATION

• Master’s degree in political, Social Science or Business Administration, International Relations, Law, Labor relations, or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

EXPERIENCE

• Experience in project/programme management with UN agencies or non or governmental organizations in migration management focusing on rights-based border governance, Security Sector Reform and other related fields, with supervisory responsibilities and demonstrated achievements.

• Experience in conducting Monitoring and Evaluation (M&E), with understanding of M&E tools and approaches.

• Demonstrated experience of finance, procurement, and human resource management in the context of a project or a programme.

• Experience in designing, planning, organizing, and delivering trainings.

• Experience of project development, including the associated budgets.

• Experience in programme strategy development.

• Experience in writing Projects, Concept notes, training plans, statements of works, standard operating procedures, and detailed instructions.

• Experience providing support to national efforts in training/capacity building, law enforcement, operations, border security and/or management, security sector management and counter-trafficking is desired.

• Previous experience in strategic/ technical advisory and coordination is desired.

• A technical understanding of Border Management Information System

Previous experience in gender mainstreaming for IBG interventions.

SKILLS

• Sound knowledge and understanding of migration issues, including the importance of promoting social cohesion and migrant inclusion.

• Strong liaison and networking skills with government agencies, donor, and INGOs/NGOs;

• A high level of personal commitment, efficiency, flexibility, drive for results, respects for diversity, creative thinking.

• Ability to establish priorities and undertake assigned tasks with minimum supervision and maintain composure under pressure.

• Ability to manage workload within general schedule of work, instructions, and standard practices.

• Excellent interpersonal skills and demonstrated ability to work effectively in a team environment.

• Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

• Ability to prepare and present clear and concise technical reports in English in timely manner; and

• Proficiency in Microsoft Office tools like (word-processing, spreadsheet, database, e-mail).

SECTION 5

Languages
IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
3. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies