JOB DESCRIPTION

Job Summary

Under the general supervision of the National Resources Management Officer (RMO) and the direct supervision of the Supply Chain Coordinator, and in collaboration with the relevant units at Headquarters and in the Administrative Centers, the Procurement Assistant will be responsible for managing supply chain and procurement functions in the Brasilia Office.

Key Responsibilities

1. Carry out clerical tasks to support the smooth running of activities in the Unit.
2. Draft routine correspondence, reports, presentations, and other documentation.
3. Maintain files, databases and tracking tools of the unit.
4. Monitor stock level of consumables, supplies, and other materials needed by the office and alert on the need to restock.
5. Conduct outdoor activities for checking prices, making small purchases, collecting and delivering documents and other goods.
6. Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
7. Support the organization of meetings, workshops, trainings
9. Follow up on contractors doing work on the office premises.
10. Conduct regular inspection of office premises and verify functionality of the entire office and equipment.
11. Perform other duties as may be assigned.
12. Inventory and control of the organization”s assets.

Required Qualifications

EDUCATION

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with one year of relevant professional experience; or
• High school diploma with three years of relevant professional experience

EXPERIENCE

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process.
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
• Experience working in an international organisation an advantage.