Sourcing Tasks

• Sourcing and requesting quotations from suppliers.
• Identify local service providers.
• Responding to programme requests for quotation.
• Analyze and evaluate that vendor’s performance in terms of quality, prices, delivery, and equipment are in conformity with the organization’s requirements.
• Ensure local administrative and finance procedures are in place and followed in accordance with the IOM regulations, specific to voucher systems.

Procurement Tasks

• Confirm terms of payment and delivery conditions in order to prepare Purchase Orders (PO). Prepare Pro-forma purchase orders. Ensure the appropriate level of authorization is received prior to releasing the orders.
• Assist in monitoring the PO status and keep abreast of availability of goods or any changes that may affect or modify the pre-determined conditions.
• Conduct tracking and reporting of service provision status.
• Assist the Procurement and Logistics Officer in establishing a tracking system to account for commodities, supplies, equipment, and project’s assets in Banjul. Monitor tracking system and ensure that it is functioning properly.
• Assist the Procurement and Logistics Officer in asset inventory tracking.
• Assist e-filing systems as well as assist RMO and Procurement and Logistics Officer in records keeping management in relation to the projects.
• Ensure regular voucher inventory and retrieval from vendors, for records and payment purposes.
• Perform any other duties as may be assigned.

• Be enrolled in the final academic year of a university degree programme in management studies (minimum Bachelor’s level or equivalent); or
• Be enrolled in a graduate degree programme (second university degree or equivalent, or higher); or
• Have graduated with a university or graduate degree and, if selected, must commence the internship within one-year of graduation.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements