JOB DESCRIPTION

Job Summary

The Project Development and Reporting Assistant will support the preparation of project proposals, reports, and strategic documents by consolidating inputs from different units and ensuring compliance with donor requirements. The role includes assisting in donor liaison, knowledge management, and organizing meetings, as well as supporting data collection and monitoring to facilitate the effective implementation of projects within the Mission.

Key Responsibilities

1. Assist in the appropriate preparation of inputs, collecting them from different units and field offices to elaborate project proposals and contribute with donor liaison documents.
2. Assist in the preparation and review of strategic documents, such as project proposals and talking points, to maintain adherence to projects objective and donor requirements.
3. Contribute to timely and accurate reporting including monthly, interim, and final reports for projects implemented by the Mission in Ecuador based on program objectives, work plans, and timelines set by project documents.
4. Support the Office of Partnerships with technical and administrative tasking to plan and implement initiatives aimed at positioning IOM in Ecuador and provide support in the preparation of meetings and other consultations with donors, including assisting in the preparation of notes, briefs, and other materials.
5. Support the Office of Partnerships unit on knowledge management and keep accurate and pertinent records of all correspondence, project development and reporting files, relevant databases and other Project Development and Reporting-related information.
6. Support to data processing and monitoring activities by assisting in the collection, consolidation, and sharing of information with sub-offices and thematic units to support the implementation of projects at the mission.
7. Perform such other duties as may be assigned.

Required Qualifications

Education

• Bachelor’s degree in international relations, International Development, Social Sciences, or a related field from an accredited academic institution, with 2 years of professional experience; or
• School diploma with four years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in the development of project proposal, technical writing, preferably in the international development/humanitarian sector;
• Experience in the usage of office software packages (MS Word, Excel, etc.); and
• Work experience in donor relations and/or the UN System would be an advantage.

Skills

• Knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Knowledge in project management in line with the IOM Project Handbook.
• Knowledge and experience working in a culturally diverse environment.

Languages

• For this position, fluency in Spanish and English is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies