IT/Admin Assistant

ABOUT THE JOB

• The main objective of Admin assistant is to ensure effective service delivery in suboffice.
• The support services manager and HR/Admin Officer will work closely with the Admin Assistant and support the implementation of HR services.
• Admin assistant is involved to support Admin/HR officer and team leader support services in smooth implementation of HR & administration responsibilities in suboffice.
• Their work, which is often decidedly administrative in nature, involves documenting, absences, performance reports, and compensation and benefits information.

Responsibilities:

• Understand standard HR practices, policies and procedures, take primary responsibility to run the Admin and HR functions according to the DRC Operations Handbook.
• Ensure the presence of up-to-date Admin and HR documentation and recordkeeping to ensure effective administration and information management.
• Ensure new team member receives required equipment (computer, phone, desk, email addresses, Identity cards etc) on 1st day of reporting.
• Induction/onboarding; In liaison with other departments, arrange for on boarding for all newly recruited staff in their first week as per set guidelines.
• Implement policies on issues like working conditions, performance, equal opportunity
• Scan Admin/HR related documents and archive them electronically in an organized manner.
• Ensuring good record of staff attendance sheets, leave request forms, and track staff attendance and leave records.
• Review monthly timesheets, scan, and file them electronically.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.
• Draft, prepare and finalize daily official correspondence and record in & out letters.
• Monitor consumables, stationery, and cleaning materials for the office/ residence
• To be responsible for set up, development, maintenance and update of the whole DRC area and field offices buildings network, related applications and services.
• To take security procedure for the system’s files.
• Troubleshooting systems and networks.
• Diagnosing and solving hardware/software failures.
• Focal point to Internet service provider to DRC all facilities
• Solving problems regarding operating systems.
• Replacing computer hardware as required
• Providing supportive documentation; including procedural documentation.
• Referring to diagrams and written instructions to repair a fault or set up a system.
• Running network applications to support the system and users.
• Supporting new applications
• Setting up new users
• Testing/evaluating new technology
• Conducting electrical safety checks on computer equipment
• Scheduled backups and device storage in addition to ensure the administration and safety of web-based cloud storage.
• Plan site visits based on the need in coordination with SSTL.
• DRC IT policy is updated and approved by CD, also ensure the all staff are following IT policy.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

• Three years of relevant experience
• University degree with a focus on business administration and/or human resources management, or similar field.
• Possess excellent written and verbal communication skills in English, Dari and Pashto.
• Basic computer literacy in MS Office packages.
• Well organized and proactive approach to work.
• Highly motivated for his/her professional and academic improvement

 Languages:

• At least one year of work experience in professional settings.
• Strong communication skills, both verbal and written.
• Experience working in multi-cultural work settings.
• Ability to establish and maintain good working relationships in a multi-ethnic.

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171596&DepartmentId=19150&MediaId=5