IUCN: Project Administration Assistant – Bern

Vacancy #:: 7622

Unit:: West Asia – Water and climate change

Organisation:: International Union for Conservation of Nature (IUCN)

Location:: Regional Office for West Asia, Amman, Jordan

Reporting to:: Regional Programme Manager, Water and Climate Change

Work percentage:: 100%

Grade:: A2

Expected start date:: 01 July 2026

Type of contract:: Fixed-term (up to 12 months)

Closing date:: 13 June 2026

BACKGROUND

The International Union for the Conservation of Nature (IUCN) is the world’s leading conservation membership union established over 70 years ago, and composed of over 1,400 member- organizations of both government and civil society organizations with the input of more than 18,000 experts. IUCN’s mission is to influence, encourage and assist societies to conserve the integrity and diversity of nature and ensure that any use of natural resources is equitable and ecologically sustainable.

IUCN ROWA is currently implementing several projects in Jordan and the ROWA region that include gender and social inclusion components in addition to gender mainstreaming across project components in alignment with donor requirements and the IUCN’s program.

Jordan Integrated Landscape Management Initiative (JILMI) is a GCF-funded project that is
executed by 1) IUCN as the lead executing entity with a consortium of technical partners; 2) Ministry of Environment, Government of Jordan, while United Nations Environment Programme (UNEP) is the accredited entity of the project. Spanning along 8 years, the project has a total grant budget of $44.9 million (GCF) and another $15.6 million as in-kind contribution (co-finance). The project focuses on three target watersheds of the northern Jordan Valley – the Yarmouk, King Talal Dam and Kafrain watersheds.

The objective of this position is to ensure robust administrative, logistical, coordination and documentation support for the effective implementation of the Jordan Integrated Landscape Management Initiative (JILMI) project, in line with IUCN policies and donor requirements. The incumbent will be reporting to the Programme Manager – Water and Climate Change, with a functional reporting line to the JILMI Project Coordinator.

JOB DESCRIPTION

DUTIES AND RESPONSIBILITIES

IUCN–ROWA is seeking a project administration assistant for the JILMI project with proven experience in project administration, operational coordination, logistics and documentation management within donor-funded programmes.

Key tasks

Under the supervision of the Water and Climate Change Programme Manager, and in close coordination with the project coordinator and programme staff, the administrative assistant will carry out the tasks below.

• Draft agreements, contracts, and MoUs under the JILMI project in line with IUCN policies and donor requirements.
• Submit, follow up and track JILMI-related payment processes in close coordination with IUCN ROWA’s Finance.
• Provide administrative support to procurement processes for goods and services related to JILMI activities, ensuring that required documentation is complete and submitted in line with IUCN procurement procedures.
• Prepare, maintain, and update a comprehensive digital archive of project activities, contracts, payments, and documentation.
• Coordinate logistics for meetings, workshops, field visits, and events, including venue arrangements, travel, and participant support.
• Set up calls and meetings, serving as the primary liaison between field teams and the Amman office during project implementation.
• Document all meetings, workshops, and events by preparing minutes, tracking action points, and maintaining organized records.
• Develop official letters for communications with the project’s key stakeholders.
• Coordinate field missions to project sites (Yarmouk, King Talal Dam, Kafrain), including travel logistics and local arrangements.
• Provide general administrative support to the JILMI Project Coordinator and Water & Climate Change Programme Manager.
• Serve as the focal point for communication and coordination between project technical partners, field staff, and IUCN ROWA operations
• Assist with travel arrangements and visa processing for project staff, consultants, and international visitors.
• Manage project inventory, including tracking equipment, supplies, and assets across field sites and the Amman office.
• Manage the project calendar, track deadlines for deliverables, payments, and reporting requirements.
• Maintain updated contact lists for project stakeholders, including government partners, technical partners, and community representatives.
• Initiate, follow up, and update the project-related actions in IUCN’s project portal.
• Any other duties assigned by the line manager.

REQUIREMENTS

• Bachelor”s degree in business administration, or any other related field • Minimum 4 years of relevant experience in project administration, preferably with international organisations, development projects, or NGOs. • Proven experience in project administration and contract coordination, including supporting procurement and financial processes in compliance with institutional and donor policies. • Experience supporting multi-stakeholder projects involving government partners, field operations, and technical teams.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the “Apply” button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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