IVI: Project Administrator (Science Unit) [based in Seoul]

We are seeking a Project Administrator for 2-year-regular position (renewable) to work within Science Unit at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Job Description

This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation.

Key Roles & Responsibilities

1. Grant administration

Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines.

Provide support in preparing legal documentation (e.g. MOU, service agreement, contract, etc.) utilizing standard templates.

Provide support in managing sub-awards, sub-grants, collaboration and other vendors.

Communicate with Finance for grant initiation and closing.

Coordinate any IRB approvals required for projects.

2. Project/budget administration

Maintain approved and updated project budgets to facilitate ongoing financial analysis.

Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines.

Support preparation of budget and expenditure projections.

Provide support in planning, monitoring and validating resource (FTE & external) utilization.

Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution.

3. Logistics and administration

Provide logistics support in procurement for the project and functions.

Provide logistic/administrative support in arranging meetings, conferences, workshops etc.

Coordinate and support disbursement of project funds.

Manage project archiving system.

Arrange and provide secretarial support stakeholders’ meetings, committees, and other corporate meetings.

Job Requirements and Qualifications

1. Education Requirements

Bachelor’s degree or equivalent

2. Related Field Work Experience

0-1 year

3. Technical and Professional Skills / Knowledge

Knowledge in accounting and finance

Knowledge of general administrative procedures and guidelines

Proficiency in MS Office and web-based applications

Knowledge in project management

4. Key Competency

Client Orientation

Communication

Commitment to Continuous Learning

5. Language Proficiency

Fluency in English

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