JayDoc Clinic Coordinator

Department:
SOM Wichita Family and Community Medicine (FCM)

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Family & Community Medicine Staff
Position Title:
JayDoc Clinic Coordinator
Job Family Group:
Professional Staff
Job Description Summary:
Manage and coordinate clinical placements for all participants (students and/or faculty) within undergraduate and graduate programs, including some leadership placements. Facilitate and monitor relationships with community partners involved in the programs. Track and review feedback to evaluate program and/or participant success. This is a part time position, 20 hours per week.
Job Description:
Required Qualifications:

• Bachelor’s degree or equivalent work experience
• Experience with projects that require attention to detail
• Experience working with confidential information

Preferred Qualifications:

• Ability to complete multiple tasks or projects simultaneously
• Communicate effectively including technical writing ability
• Exceptional organizational and project management skills
• Experience or conceptual understanding of medical student training programs
• Fluent in Spanish
• Experience with cultural competencies in healthcare
• Familiarity with health care for underserved populations

Job Duties Outlined:

• Schedule medical students, pharmacy students, and undergraduate students as volunteers for JayDoc clinics.
• Schedule volunteer full-time faculty, community volunteer faculty and resident-physicians for supervision at JayDoc clinics.
• Communicate schedule changes and clinic closures with all parties involved.
• Assist with recruitment of medical student volunteers.
• Distribute, collect and tabulate evaluations of all students and supervising physicians at JayDoc.
• Schedule JayDoc medical student and pharmacy student BoD meetings and create agenda for the meeting.
• Keep minutes of BoD meetings including list of tasks to be completed by medical students and pharmacy students between BoD meetings.
• Develop, update and maintain a list of policies and procedures for JayDoc, including information in the MS3 medical student family medicine clerkship syllabus.
• Assist with tracking forms, documents and equipment of JayDoc.
• Assist with moving all JayDoc documentation from Google Classroom to Microsoft Teams.
• Update JayDoc binder with current documentation.
• Schedule and keep minutes between medical student JayDoc leadership team and Guadalupe Clinic leadership, JayDoc and WSU and other community organizations.
• Monitor changes in Guadalupe policies and procedures and communicate them to JayDoc medical students, pharmacy students and supervising physicians.
• Keep a log of medical student, pharmacy student and supervising faculty service at JayDoc Community Clinic.
• Keep a log of patient care services provided at the JayDoc Community Clinic (i.e. number of patients seen, diagnosis, etc.) that is HIPAA compliant.
• Coordinate JayDoc BoD clinical quality improvement projects.
• Coordinate JayDoc fundraising events which includes providing the board with communication modes for donors.
• Assist with education events hosted or sponsored by JayDoc.
• Keep a list of areas community support resources and coordinate with Project Access and Guadalupe Clinic for patient referrals.
• Schedule and coordinate medical student and pharmacy student training in communication skills with low-English proficiency patients.
• Manage JayDoc BoD elections.
• Keep JayDoc faculty advisor apprised of JayDoc meetings, functions and policies.
• Develop end-of-year report for distribution to medical school, pharmacy school and Guadalupe Clinic administration.
• Assists with yearly JayDoc fundraising event
• Other duties as assigned

  

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular
Time Type:
Part time
Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:
$26.13 – $39.20

Minimum

$26.13

Midpoint

$32.67

Maximum

$39.20