Journals Production Manager (Publications Assistant)

INDIANA UNIVERSITY PRESS (BA-IUPR-IUBLA)

The IU Libraries’ mission is to support and strengthen teaching, learning, and research by providing the collections, services, and environments that lead to intellectual discovery. Our materials are digital, visual, audio, and print. They are curated from our campuses, our country, and our world. As a result, they are in 450 different languages, are world-renowned, and are ready to connect students and researchers with limitless possibilities. We are also proud to be home to Indiana University Press, an academic press serving the world of scholarship and cultures as a professional, not-for-profit publisher.

We offer meaningful work that inspires and empowers students and faculty to excel in research, teaching, and learning. We promote professional development, career advancement, and flexible work schedules.

Department-Specific Responsibilities

• Maintains internal production schedules for IU Press journals and facilitating the workflows of these projects with the editorial teams of each journal.
• Supports printing and publishing activities for journals as well as administrative tasks related to special projects, print archiving, order fulfillment, and the coordination of the composition and layout of IU Press journals.
• Performs a variety of complex administrative and creative tasks related to printing of IU Press journals.
• Manages the lifecycle of journals by troubleshooting errors prior to printing.
• Sets, updates, and monitors production schedules.
• Manages the automated processes implemented for processing work.
• Maintains and updates a detailed and centralized production schedule for publications projects.
• Communicates with all parties involved in production to ensure schedules are met.
• Notifies all stakeholders of any problems that may negatively impact production and manufacturing schedules.
• Communicates with vendors about project production schedules.
• Responsible for the safe storage and handling of all artwork used in the production of IU Press journals.
• Prepares and emails order and subscriber files to printer.
• Reviews and approves subcontractor invoices for payment.
• Prepares invoices to send to editorial offices to collect payments.
• Tracks all project-related expenses and ensures compliance with the journals and electronic publishing’s production budget.
• Assists with the archiving and cataloging of all digital assets and proofs for IUP book and journal titles by depositing them in long-term storage.

General Responsibilities

• Performs a variety of complex administrative and creative tasks related to the composition, layout, and printing of publications and projects.
• Processes orders for the publication and printing of books, journals, business cards, signs, stationery, and other printed literature.
• Reviews and makes minor corrections of customer-submitted files.
• Troubleshoots errors with customer and/or department prior to printing.
• Sets print specifications.
• Reviews final print proofs for accuracy.
• Operates printing and bindery software and equipment.
• Archives publication and electronic files following printing.
• Regularly consults with writers, printers, faculty, staff, and/or other stakeholders to ensure adherence to printing and publications deadlines.
• May assist with special or urgent projects or handle complex print jobs.
• Schedules production workflows.
• May provide guidance to other Publications Assistants.
• May make process recommendations to supervisor.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor’s degree

WORK EXPERIENCE

Required

• 4 years of experience in relevant field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Preferred

• Detail-oriented with excellent organizational skills
• Ability to manage multiple projects, tasks, and complex production schedules in a timely and accurate manner
• Excellent interpersonal skills
• Ability to effectively communicate and exchange information with a diverse group of stakeholders, both internal and external
• Ability to use email, Internet and web software, databases, and project management systems as well as other standard office equipment such as copiers, printers, etc.
• Proficiency with project management and database software
• Working knowledge of Microsoft Office Suite, publishing programs, and graphics manipulation software such as Adobe Creative Suite (lnDesign, Acrobat, Photoshop, and Illustrator).

Physical demands are light to moderate. This role will require moving materials, boxes and packages weighing more than 15 pounds. This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

$40,000 – $48,000 per year

IU Press Office, Herman B Wells Library

Bloomington, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Mastery

FLSA: Nonexempt

Job Function: Marketing & Communications

Job Family: Publication & Print Production

Click here to learn more about Indiana University’s Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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