Junior Archivist Consultancy

The Executive Board is the governing body of UNICEF, providing intergovernmental support and oversight to the organization, in accordance with the overall policy guidance of the United Nations General Assembly and the Economic and Social Council. The Office of the Secretary of the Executive Board (OSEB) is responsible for maintaining an effective relationship between the Executive Board and the UNICEF secretariat.

Since its inception, UNICEF has produced and stored Executive Board documents and files related to its sessions, meetings and activities. These documents provide an institutional memory for the organization, and can provide evidence, explanation and justification for past decisions made by the organization. Given the significance and the scale of UNICEF’s work for children and families worldwide, it is the organization’s obligation to ensure preservation of such materials for future generations as an indispensable source on UNICEF’s history and activities, and to ensure full transparency by making them available publicly. The archiving project aims to create a complete digital library of all Executive Board files.

The purpose of this consultancy is to provide support to the Documentation Team OSEB with an archiving project. The consultant will accurately archive, tag and preserve Executive Board physical and digital materials and organize the files to be uploaded into a new trusted digital repository.

• Provide support to the OSEB Documentation Team in building a historical archive of Executive Board documents and records.
• Processing archival records according to the ISAD(G) standard; and according to the UNICEF retention policy.
• Organize electronic data, files and physical records in preparation for digitization.
• Create descriptive metadata tags and produce finding aids for archival records.
• Use Adobe Acrobat Standard or Pro to re-scan documents as needed in searchable PDF format with OCR (Optical Character Recognition) to allow for word searches in the documents.
• Follow OSEB archive naming conventions for new files.
• Save and store files in online SharePoint libraries and add metadata for each file as needed.
• Save and store files in the trusted digital repository for public access.
• Verify the quality of the files to ensure the digitized version accurately represents the content of the original document and that the information is legible.
• Complete any other tasks related to the archiving assignment that may be assigned by the supervisor.

To qualify as an advocate for every child you will have… 

• A first level university degrees in international relations, political science, global studies, area studies, archival studies, library sciences or related field.
• One (1) year of experience in the area of archiving and file preservation.
• Organizational, planning and prioritizing skills and abilities.
• Excellent communication skills.
• Relevant experience in a UN system agency or organization or a UN Executive Board is considered as an asset.
• Experience working with UN official documentation and archiving documentation an asset.
• Fluency in English. Knowledge of French, Spanish or other United Nations official languages (Arabic, Chinese or Russian) is an asset.
• Ability to multitask where compliance with deadlines is needed is critical.

Source: https://jobs.unicef.org/cw/en-us/job/580060