Junior Assistant

Purpose

Provide essential support in logistics and administration to programmes for the relevant division. Coordinate with external suppliers the planning of events, support meetings and other activities of the division.   

Key responsibilities

1. Provide administrative, organisational and logistical support to events and activities, including for events held abroad.
2. Support administrative processes for suppliers/consultants such as tenders, drafting, reviewing, monitoring and amending contracts.
3. Support financial processes and workflows such as payments and expenses.
4. Proofread documents such as proposals, reports and other externally facing materials.
5. Coordinate internal and external meetings, including scheduling, agendas and minutes.
6. Serve as surge support to the Conferences Team for large-scale events.
7. Perform additional tasks as required to assist the Programme Managers and Head of Division.

Job Requirements

• Commercial maturity or commercial diploma
• A minimum of one year of experience working in an administrative or logistics assistant role.
• Experience in performing a variety of administrative and logistic tasks
• Experience preferred working in international settings and/or non-profit organizations
• Fluent in English, verbal and written
• Excellent computer literacy, proficient user of MS Office applications

Operating Network

• External consultants and suppliers

Travel Requirement

May be required to travel occasionally (less than 10%).

Salary Information

Please note that the salary level for this role is CHF 67’565.- yearly gross, subject to social security deductions and income tax.

Applications

If you feel you have the right profile, kindly register your application on-line, including a CV in English on pdf format of maximum 2 pages and a letter of motivation.

Application Deadline: 30 June 2024

The GICHD implements a Gender and Diversity Policy and is an equal opportunities employer. Applications are encouraged from women and men, nationals of mine-affected countries and individuals with a disability or special needs, who meet the above profile requirements.

Please note that this position is not eligible for relocation benefits. Only local candidates will be considered and the GICHD will apply for a CDL (legitimation card) for restricted work/residence permit holders, for non-Swiss nationals and non-C permit holders.