Junior Legal Assistant

Job title:

Junior Legal Assistant

Company

Fox Williams

Job description

Fox Williams offers a unique opportunity to advance your career in a personable, progressive and entrepreneurial environment. Our people and culture are important to us and central to everything we do. We continually strive to create and maintain a friendly and supportive environment for our staff. You will quickly get to know everyone from the Senior Partner to the most junior staff. Whilst we are recognised for our strong culture and investing in our people, we are equally well known for our high profile matters, quality of our work and solving our clients’ most complex legal issues.
The opportunityThis is an exciting opportunity to excel in a client facing and administratively intense role within a firm that actively strives to be the best in industry and is committed to the development of its people.The role of a Junior Legal Assistant is primarily to support fee earners, allowing them to provide clients with legal services of the highest professional standard, within the timescales required and having due regard to cost effectiveness, with a view to achieving the client’s stated objectives.
ResponsibilitiesThe Junior Legal Assistant remains accountable for establishing and maintaining an ongoing service based relationship with the staff they serve to and will be able to recognise and translate their needs and expectations into a responsive service.In line with policies and procedures, key responsibilities include:Administrative and File Management

• Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external

• Undertake large and small copying requests

• Bind and finish copied work as appropriate

• Scan work onto the system

• Receive and process file management requests

• Create new files on the system

• Return or add documents to existing client files

• Work with the practice management system to log and record documents

• Handle and administer closed files as requested

• Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date

• Assist with Deeds scheduling and storage

• Understand, identify and process all principle documents within files

• Undertake all file closing procedures

• Process archive retrieval requests

• Maintain all filing and work areas in a tidy and orderly manner

• Keep a record of time spent on various file management tasks for internal purposes

• Any ad hoc duties as requested by the business

Communication

• Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner

• Monitor post and/or emails and dealing with as appropriate and ensure that all client related

correspondence is passed on to an appropriate lawyer if the relevant person is out the office

• Liaise with administrative support departments on behalf of lawyers as required

Document production

• Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the firm’s specific systems/procedures

• Producing and amending PowerPoint presentations, organisational charts, mail merges, Excel spreadsheets and graphs

• Effectively using systems to prioritise and complete incoming work

Financial

• Assist lawyers in the billing and credit control process.

Customer Service

• Deal with any Lawyer and Legal Assistant enquiries in a prompt and efficient manner

• Communicate and liaise with Lawyers and Legal Assistants on file management issues

• Consistently and appropriately update service users on progress where appropriate

Personal attributes and skills

• Experience in the area of Real Estate is desired but not essential

• Accurate typing speed of at least 60 words per minute

• Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other

systems implemented by the firm to be able to utilise their time as efficiently as possible

• Well presented with excellent communication skills

• Highly literate and numerate with strong customer service skills

• Excellent communication, organisational and team skills, unflappable

• Excellent telephone manner and competent knowledge of telephone system

• Capable of taking initiative and developing solutions to any issues encountered, liaising with

colleagues as necessary

• Flexible and enthusiastic self-starter

• Able to work alone as well as within a team

• Attention to detail, ability to retain high concentration levels for extended periods of time

• Ambitious to progress career and deliver quality work output at any time

Expected salary

Location

London

Job date

Thu, 17 Apr 2025 07:57:48 GMT

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