FAO - Food and Agriculture Organization of the United Nations
tendersglobal.net
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
FAO Bangladesh established the Cox’s Bazar programme and field office in 2017, after the influx of Rohingya refugees from Myanmar. The field office implements projects under two workstreams, namely food security and livelihood and natual resource management, in support of both Bangaldeshi host and Rohingya refugee populations in the Cox’s Bazar subdistricts of Cox’s Bazar Sadar, Ramu, Teknaf, and Ukhiya. FAO Cox’s Bazar works with government partners, other UN organizations, and development partners and is an active stakeholder in intersector programming and interventions.
Reporting Lines
The Junior Logistics Coordination Specialist is under the overall supervision of the FAO Representative in Bangladesh, guidance of the FAO Head of Field Office in Cox’s Bazar, day-to-day supervision of the Project Operations Specialist, and works in close collaboration with Programme and Operations teams in Cox’s Bazar and the Country Office in Dhaka.
Technical Focus
The Junior Logistics Coordination Specialist (SC-6) will provide full logistical support to the FAO Cox’s Bazar Field Office, ensuring that activities are implemented quickly and effectively. Planning, execution, and control of the procured supplies, movement, distribution and stationing of personnel, material, and other resources to achieve the objectives of a campaign, plan, project and or strategy.
Tasks and responsibilities
• Supervise and manage logistics operations for the reception and distribution of Agricultural inputs and assets procured, including efficient and cost-effective transportation to the end user based upon the agreed distribution plan through coordination and collaboration with the responsible technical specialists and procurement unit
• Ensure comprehensive logistics & supply chain documents and reports are adequately collected and filed for future reference and continuously update supply movement in each location and produce stock reports, distribution reports and physical Inventory reports produced weekly and or monthly
• Undertake responsibility for the supervision, monitoring, and detailed recording of all warehouse and stock movement activities consistent with FAO procedures requiring complete accuracy and timely delivery
• Ensure proper warehouse management that includes storage capacities, conditions and the actual storage of stock
• Undertake responsibility for stock management and control of all FAO-procured supplies in specialized storage conditions if needed
• Undertake responsibility for developing dispatch plans to distribute inputs to the set distribution points based on the approved plan
• Take the lead on reviewing and updating the standard operation procedures (SOP) that guide the process at different Logistics and supply chain levels
• Responsible for raising the PRs for all items procurement for the relevant projects
• Ensure smooth functioning of the office equipment and report to the supervisor any malfunctions of utility service provisions
• Act as Custodian for management of office stationery supplies, including maintenance of a stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution
• Ensure that all FAO vehicles are well equipped (communication equipment, toolboxes, etc.); and oversee and ensure proper maintenance and management of vehicles and drivers
• Follow up on accidents/incidents with the police, informs the insurance company, and prepare and send all relevant documents
• Certify that the drivers correctly record all the vehicle logbooks and monitor the fuel consumption on monthly bases and report to the supervisor
• Provide a weekly roster for drivers, schedule vehicles/drivers daily, and plan for upcoming field missions
• Act as a security focal point for Cox’s Bazar
• Perform other related duties as assigned
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree (Bachelor) in business administration, economics, finance, management or closely related areas
• At least three years of relevant experience in administration and logistics with an international organisation
• Working knowledge (level C) of English and Bengali
• National of Bangladesh
Technical/Functional Skills
• Ability to analyze financial/administrative information
• Ability to organize and coordinate work
• Experience in managing workshops, meetings, travel, and other logistical matters
• Ability to work harmoniously under pressure with people of different national and cultural backgrounds
• Previous work experience with the UN is considered a vital asset
• Strong professional command of MS Office
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.