Junior Oversight Officer

ORGANIZATIONAL CONTEXT

Under the supervision of the Chief, Oversight Unit (OU), the Junior Oversight Officer will contribute to the Unit’s professional work across all three areas of audit, evaluation and investigation. This will be done under the authority of the Chief, with guidance from the OU heads of section as appropriate. The Junior Oversight Officer will discharge their functions as per supervisory guidance and in alignment with international standards and norms, including those of the UN Representatives of Internal Audit Services (UNRIAS), the Global Internal Audit Standards (GIAS) of the Institute of Internal Auditors, the Representatives of Internal Investigation Services (UNRIS) the Conference of International Investigators and the UN Evaluation Group (UNEG).

DUTIES AND RESPONSIBILITIES

The duties to be performed are as follows:

• Support auditors and evaluators in planning engagements including notifications, collecting data, conducting desk reviews, and organizing meetings, workshops, and interviews.
• Receive, review and assess complaints and allegations, formulate investigation plans, review and analyse all information to determine its relevance and reliability (as required), prepare, plan and conduct interviews with staff and other involved parties, obtain and analyse potential documentary and electronic evidence, conduct investigative research, and determine the appropriate presentation of preliminary assessments and investigative results.
• Carry out office and field based preliminary assessments, and where necessary, investigations into allegations of violations of policies, procedures, standards, guidelines, and applicable rules and regulations.
• Assist in the preparation of reports and documentation, including statistical or investigative findings, the drafting of annual and semi-annual reports, and responses to requests from intergovernmental bodies within the United Nations system.
• Support oversight fieldwork by contributing to collecting, reviewing, testing, and analyzing data and information. Ensure evidence, both physical and documentary, is undertaken in line with standards.
• Manage and maintain the case management system and other document storage to ensure compliance with SOPs and best practices.
• Support the preparation of OU annual and summary reports, dashboards, and memoranda on the status of recommendations.
• Prepare, plan, and write reports and ad hoc briefs related to preliminary assessments investigations, audits and evaluation work.
• Perform other related duties as assigned.

CORE COMPETENCIES

Applying Expertise; Effective Communication; Learning and Knowledge Sharing; Organizational Commitment; Results-Focused, and; Teamwork and Collaboration.

FUNCTIONAL COMPETENCIES

TECHNICAL COMPETENCIES

• Planning and Organising: Ability to plan, conduct, and manage tasks and projects effectively.
• Data Analysis and Evidence Evaluation: Proficiency in analyzing financial, operational, and digital data.
• Risk Management: Ability to assess organizational risks and issues, including fraud, corruption, operational inefficiencies, and non-compliance.
• Analysis, Judgement and Decision-Making: Proven ability to formulate opinions, make conclusions and recommend solutions.
• Regulatory and Policy Compliance: Knowledge of, or ability to obtain, UN and/or ITU organizational regulations, policies and service orders.
• Reporting and Communication: Ability to prepare and present clear, concise, and well-substantiated reports of investigative findings. Good interpersonal skills and the ability to work in a multi-cultural and multi-ethnic environment with sensitivity and respect for diversity. Proven ability to communicate clearly and effectively, both in writing and orally.
• Continuous Improvement: Commitment to staying updated on best practices, evolving risks, and new technologies in the field of investigations.
• Networking and Building Partnerships: Ability to develop and maintain effective working relationships with officials at all levels.

QUALIFICATIONS REQUIRED

Education:

University degree in law, criminal justice, political science, accounting or a related field OR education from a reputed college of advanced education, with a diploma of equivalent standard to that of a university degree in one of the fields above. Professional certifications in audit or investigations, for example, CFE, CIA, CPA, and CA.

Experience:

At least three years of progressively responsible experience in the field of the post, with at least one year ofexperience in of audit, investigations or evaluation. An advanced degree in a related field can be considered asa substitute for one year of working experience. A doctorate in a related field can be considered as a substitutefor two years of working experience.

Languages:

Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian,Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of athird official language would be an advantage. (Under the provisions of Resolution No. 626 of the Council, arelaxation of the language requirements may be authorized in the case of candidates from developingcountries: when candidates from such countries possess a thorough knowledge of one of the official languagesof the Union, their applications may be taken into consideration).