Junior Project Assistant

Link to original vacancy announcement

Context

Under the direct supervision of the Head of Unit for Migrant Protection and Assistance (MPA) and under the overall supervision of the Chief of Mission in the Country Office for Belgium and Luxembourg, the incumbent will assist with the implementation of the “Providing Assistance for Transitioning Housing Solutions” (PATHS) project in Belgium. This project is co-developed by IOM and a consortium of partners in Belgium, Greece and France. The overall objective of the project is to prevent homelessness amongst beneficiaries of international protection and temporary protection, by supporting these beneficiaries in the transition to sustainable housing and independent living. The project aims to facilitate access to housing, to prevent beneficiaries from becoming homeless after leaving the temporary accommodation centres, to sensitise crucial local actors and to support intermediary organisations who fight against homelessness through capacity building.

Core Functions / Responsibilities

ASSIST WITH THE IMPLEMENTATION OF THE PROJECT

In particular, the incumbent will:

1. In close coordination with the Project Associate, provide assistance with the implementation and following-up on the project activities. This includes following up on projects’ work plans and deliverables, organizing steering committees, events, focus group discussions, etc.;
2. Provide general assistance to the Project Associate in liaising with the partners and stakeholders and assist in general project monitoring so that sufficient information can be provided to the project donor;
3. Assist the Project Associate in the coordination with internal units at IOM (finance team, legal team, etc.) on the project budget, project contracts, administration, terms of reference, procurement, privacy, etc.;
4. Assist in drafting the final narrative and financial reports to be submitted to the donor;
5. Any other tasks as may be required.

ASSIST WITH POLICY SUPPORT AND OUTREACH

1. Collect general information to assist the Project Associate in identifying possible partnerships with the civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government, research institutes, universities and the private sector);
2. Assist in drafting conference presentations and speeches related to MPA for the Project Associate, the MPA Head of Unit or the Chief of Mission;
3. Help prepare for, participate in and follow up on meetings/conferences in the field of MPA on behalf of the organization;
4. Provide clerical assistance to the MPA team with the development of new projects and initiatives;
5. Any other tasks as may be required.

Required Qualifications and Experience

Education

• Bachelor’s degree (or higher) in political science, social science, migration studies or related field from an accredited academic institution with one (1) year of relevant professional experience;

OR

• Completed High School degree with three (3) years of relevant professional experience.

Experience and Skills

• A first project assistance experience in the field of migration (incl. monitoring, evaluation and reporting) is required;
• Experience with project monitoring and evaluation tools is required;
• Proven experience with project monitoring and data analysis tools;
• A previous working experience in the field of ‘migration and access to housing’ is an advantage;
• Knowledge of the broad range of migration related areas is an advantage;
• Strong organizational and time-management skills;
• Strong communication and diplomatic skills, applied in a professional environment;
• Ability to work independently against tight deadlines.

Languages

Fluency in English, and French or Dutch is required (oral and written).

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply

Interested candidates are invited to submit their applications to iombrusselscoapplications@iom.int by 30 July 2024 23:59 (CET – Brussels time), referring to this advertisement in the subject line (VN 2024-15 Junior Project Assistant G3) and including the following documents:

1. CV or Personal History Form
2. Cover Letter
3. Questionnaire on Mandatory Requirements (Page 5)

In order for an application to be considered valid, IOM only accepts applications duly completed.

IOM reserves the right to contact shortlisted candidates only.