Junior Project Assistant

Link to original job advertisement

Job Description

Under the direct supervision of the project manager and under the guidance of the Head of Unit for Labour Mobility and Social Inclusion (LMI) and under the overall supervision of the Chief of Mission of the Country Office for Belgium and Luxembourg, the incumbent will assist with the implementation of LMI projects of the IOM Country Office. The LMI unit develops and implements projects in subject areas such as legal pathways, labour migration, integration, migration and development. LMI projects typically contain activities like bilateral exchanges with migrants, training of migrants and other beneficiaries, liaison with employers and other stakeholders, etc. In addition to this, the incumbent will be expected support some activities related to the development of new projects in the LMI unit.

Responsibilities

I. ASSIST WITH THE IMPLEMENTATION OF PROJECTS

In particular, the incumbent will:

1. In close coordination with the LMI Head of Unit, assist the Project Management Teams with the implementation and follow-up on project activities. This includes supporting the team with research tasks, administrative tasks, the (logistical) organization of meetings and events, the delivery of trainings, the liaison with migrants and other stakeholders, etc.
2. Assist with the drafting/formatting of meeting reports and training modules; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters.
3. Assist the Project Management Teams with the administrative coordination for the implementation of new projects and initiatives in the field of Labour Mobility and Social Inclusion. This includes assistance with the drafting/formatting of concept notes and project proposals.
4. Assist in drafting/formatting public information documents, website articles, press releases, social media posts, and information dissemination on IOM activities towards public and private stakeholders.
5. Any other tasks as may be required

II. ASSIST WITH POLICY SUPPORT AND OUTREACH

1. Provide general/clerical assistance in the identification of possible partnerships with the private sector, civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government and universities) in order to improve knowledge on migration initiatives and policies.
2. Assist with the drafting/formatting of presentations, trainings and speeches related to legal pathways/labour migration and migrant integration for the LMI Head of Unit or the Chief of Mission.
3. Prepare for, participate in and follow-up on relevant meetings/conferences.
4. Any other tasks as may be required.

Qualifications

Education

• Bachelor’s degree (or higher) in economics, social science, business management, international relations, migration studies or related field from an accredited academic
  institution with one year of relevant professional experience.

OR

• Completed High School degree with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Demonstrated first working experience or internship in the area of project management support, reporting, and monitoring.
• Experience with the organization and delivery of trainings is considered a plus.
• Experience in working with migrants at an individual level is considered a plus.
• Work experience in the private sector is considered a plus.
• A working experience or internship in the area of migrant integration or labour migration/legal pathways is considered a plus.

Skills

• Strong organizational and time-management skills;
• Strong team player, with strong interpersonal skills as well as communication and diplomatic skills, applied in a professional environment;
• Ability to work independently against tight deadlines.

Languages

• Fluency in English, and Dutch or French is required (oral and written)

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.