DELIVERABLES AND PAYMENT SCHEDULE

The Consultant will be working full-time and based at DEEP, MEM to work closely with MEM staff and provide day to day support on administration, operation and coordination related to the project activities implemented with MEM. Specific tasks and responsibilities include the following:

• Keep the workplan updated and track the implementation of activities with MEM to be implemented in 2024.
• Support periodic project reporting in line with DFAT and GGGI requirements.
• Provide administration and logistics support in organizing and delivering project meetings, capacity building workshops, and consultations. This includes the preparation of estimated budgets that are in line with Ministry of Finance’s policies, agendas, event concept notes, registrations, meeting minutes, coordination with suppliers, translators, interpreters, participants, workshop and expenditure reports, etc. The consultant will be working closely with the project assistant and junior consultant on logistics and administration.
• Provide support on translation/review translation of key documents from English to Lao and vice versa. The consultant will be working closely with the translators and interpreter recruited for the project.
• As directed by MEM and/or GGGI, undertake ad-hoc data collection and research related to energy carbon.
• Ensure close coordination and clear communication between MEM and GGGI by organizing meetings with clear agendas, preparing meeting materials, sharing materials in advance with all relevant participants, and managing emails and group discussion.
• Prepare communication materials for project deliverables such as press release and coordination with media agencies.
• Provide related ad-hoc support to DEEP and GGGI teams as requested.

This contract is a daily rate-based contract and the Payment would be undertaken monthly upon the submission of the timesheet attached to the contract, annex 3.

Note: GGGI is managing the project fund and will disburse according to the agreed workplan and budget for each activity. The payment for monthly fees may vary each month depending on the actual date of working.

The Consultant shall report both to the DEEP staff assigned for the project and GGGI Carbon Policy Officer, who leads the technical assistant to this project. The consultant will work closely with the project staff.

The consultant will need to submit a timesheet (to be provided by GGGI) specify the tasks performed, deliverables and the number of days when submitting their invoices, which GGGI will verify and process the payment on a monthly basis.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Business Management/Administration, Environmental Management, Engineering, Finance, Accounting, and other related subjects.
• At least 4 years of professional working experience in project management and coordination with either private or public sector.
• Excellent communication and interpersonal skills.
• Experience in organizing, and facilitating workshops, meetings, and stakeholder consultation is desirable.
• Self-motivated, detail-oriented individual with good organizational skills.
• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent communication in English and Lao including ability to do simple translation and interpretation from English-Lao-English on project management.