Liaison, Access and Security Assistant – Yemen Office

Job Title: Liaison, Access and Security Assistant

Job location: Aden- Yemen

Reports to: Logistic officer

Code Job: YE0003

ABOUT MEDGLOBAL

MedGlobal is an international medical non-profit organization providing health services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health volunteers of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

The Liaison, Access, and Security Assistant will play a key role in the timely and quality delivery of MG’s programs in Yemen by providing support on a range of tasks related the access, safety and security, and government liaison in Aden and in the governorates where MG will be establishing operations.He/ She will be responsible to monitor the overall security situation, enforce security regulations and provide sound and timely advice to MG team and field staff to support the safe access. He/ She will advise on and implement the MG Humanitarian Security Management Plan, under the supervision of the country

.MAIN DUTIES/RESPONSIBILITIES

Liaison and Access

• Coordinate and liaison with authorities and stakeholders on Aden level and on the level of governorates and districts.
• Translate, follow and obtain legal administrative documents related to the implementation of programs in collaboration with the logistics officer and country Director and Headquarter officer.
• Ensure with local stakeholders that MG staff has access to target areas.
• Coordinate with relevant ministries GHO and MOH and authorities by ensuring that all authorizations and agreements are done and on time.
• Ensure that MG is compliant with legal, administrative, and access requirements, i.e. registration, MoU, sub-agreements, movement permits, visa, etc.
• Closely coordinate access and security matters with the Country Director(CD), Programs and Operations departments.
• Responsible for providing all the quotations, invoices and receipts to each payment.
• Represent MG at security and access forums, network with NGO colleagues in similar positions.
• Receiving and checking deliveries to ensure that the correct amount and type of stock is delivered.
• Signing delivery notes.
• Heeding notes about appropriate procedures for handling stock, particularly when fragile.
• Offering assistance to the logistic department.

Security

• Regularly analyze context and risks, providing frequent clear verbal and written updates to the MG management team.
• Maintain contact list of relevant Government and Non-Government Organizations working in Aden, Taiz and Hodeida
• conduct specific access and security assessments as per MG needs, i.e. area assessment, actors’
• analysis, road assessment, compound assessment etc.
• Suggest risk-mitigating measures and changes in procedures based on risk assessment outcomes. Develops specific contingency plans for Aden office and areas of activities as dictated by the security context. This is not limited to Hibernation, Relocation and Evacuation.
• Update and upgrade security and safety-related documentation, i.e. risk assessment, safety and security management plans, medical plans etc.
• He /She ensures that all safety measures regarding fire hazards are in place and fire-fighting equipment is serviceable in all MG facilities and Office.

QUALIFICATIONS AND SKILLS

• Bachelor degree in relevant field
• 2 years of experience will be preferred, in law enforcement, firefighting, military, or private security management.
• 2 years working experience minimum (security, logistic, administration, finance or private business).
• Field-based security and crisis management experience.
• English and Arabic languages: good speaking and writing.
• Computer skills: good knowledge of Microsoft Word, Excel, and Outlook.
• Must be able to solve practical problems quickly and efficiently when the need arises.
• Able to help in writing and developing security policies and procedures for the security department.
• Able to communicate well and be suspicious with all relevant activities for security, to gather information and report to his/her supervisor.
• Able to coordinate for the internal organization.
• Must possess management skills
• Excellent organizational skills, detail-oriented, multi-tasker, and flexible work style