LOCAL FINANCE AND HR OFFICER - Tenders Global

LOCAL FINANCE AND HR OFFICER

CESVI - Cooperazione e Sviluppo Onlus

tendersglobal.net

Role Description and Responsibilities:

Under the guidance and supervision of the Finance Manager, the Local Finance and HR Officer will be responsible for the following deliverables:

  • Control and disbursement of petty cash, ensuring that every payment is validly supported by the required documentation as per CESVI procedures, for the assigned Project.
  • Process payroll for project national staff.
  • Manage and disburse petty cash to team members based on authorized documents and approval.
  • Check all payment requests before cash disbursement to ensure that each request is made correctly and approved for payment according to CESVI procedures.
  • Issue, track, and clear advances and ensure all advance expenses are supported by valid documentation.
  • Prepare Cash Reconciliations as per timetable fixed with the Finance Manager.
  • Attach all the respective documents to their respective labels.
  • Ensure the safekeeping and maintenance of all physical documentation in compliance with CESVI procedures.
  • Update cashbooks and register vouchers in the Excel cashbook on a daily basis.
  • Make payments for all items and services approved by the Project Coordinator and/or Finance Manager.
  • Make all payments related to the project activities in the field.
  • With the guidance of the HR Coordinator, maintain up-to-date and accurate soft and hardcopy personnel files as per the checklist defined in the Manual.
  • Assist in updating and maintaining employee benefits, employment status, and similar records in staff files and on the database.
  • Facilitate new employee orientations and onboarding.
  • Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, code of conduct, and conflict of interest statement etc., and share them with the HR Manager as needed.
  • Maintain attendance records, leave records, medical records, and staff rosters.
  • Document all HR-related actions by completing forms, reports, and records and updating personnel files accordingly.
  • Ensure confidentiality of sensitive matters and documents.
  • Ensure periodic updating of HR records based on personnel movements (end of probationary period, promotion, termination, resignation).
  • Coordinate with staff to process the final settlements for the leaving staff as per policy.
  • With the guidance of the HR Coordinator, provide local staff with information about their terms of employment, leave, as well as other relevant information.
  • Communicate all matters related to employees to the HR Coordinator in order to maintain office decorum.
  • Complete any other job-related tasks assigned by the supervisor.

Education, Knowledge, and Skills Required:

  • Bachelor’s degree in Commerce, Business Administration, Economics, or Accounting, or equivalent.
  • Minimum of five (05) years of relevant professional experience in a similar position in the humanitarian sector, preferably in NGOs/INGOs.
  • Good organizational skills and ability to multitask, work under pressure, meeting deadlines in a fast-paced environment.
  • Excellent interpersonal communication skills to build relationships with staff, partners, government officials, donors, and other relevant stakeholders.
  • Creative and flexible with problem-solving skills.
  • Demonstrated professionalism and diplomacy.
  • Ability to confidently present oneself to high-level officials.
  • People management, particularly coaching and influence management.
  • Confident and proficient in using MS Office.
  • Proficient in Dari, Pashto, and English (written and spoken) is mandatory.

Other Information:

Position Duration: The position is initially for 6 months, with the strong possibility of extension

We offer a competitive salary package.

How to apply

Kindly submit your resume to [email protected] ensuring that the position title is clearly stated in the subject line of your email. Please do not apply for multiple positions to avoid potential disqualification.

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